Establish Purchasing Route
Establish Purchasing Route
Having identified the goods/services required and the supplier, you next need to decide the most appropriate method of purchase.
There are various ways to purchase goods and services for the University, depending on the value, method of payment required and purchasing channels used within your department. Select from the following:
- R12 Marketplace - to shop from selected suppliers' catalogues, and raise a requisition for any supplier
- The purchase is covered by the R12 List of PO Exceptions to Purchase Order Requisitioning
(78kb) - A departmental credit card is used to pay for the purchase
- If a supplier requests a payment in advance for any goods or services, a purchase order should be raised unless the purchase is on the R12 List of PO Exceptions to Purchase Order Requisitioning (78kb)
- It is a library material purchase (via OLIS)
The Departmental Administrator or equivalent should run and review the Purchase Activity Register on a regular basis (not less than quarterly); and follow up on any unexpected or unusual purchases.