No Purchase Requisition

Purchase to Pay Introduction Identify Need for Goods or Services Purchasing Equipment over £100k Identify Potential Suppliers Check Correct Payment Route Tenders and Quotations Establish Purchasing Route No Purchase Requisition Order via Marketplace Payment Requests Receive (or Reject) Goods or Services Manage Invoices for Payment Open POs/Invoices on Hold Process Controls

The purchase is on the R12 List of PO Exceptions to Purchase Order Requisitioning (78kb)

  • Place the order with the supplier by telephone or manual requisition form, keeping a record of the purchase on a departmental system.
  • When the goods/services have been received, log this on the departmental system.
  • Alternatively, for one-off small purchases, consider if use of petty cash is appropriate.

The departmental credit card is used to pay for the purchase

  • Card purchases must be logged, in line with the Application for a Departmental Credit Card.
  • Credit card statements must be sent to the Accounts Payable team no later than 20 days from the statement date.