Tenders and Quotations

Purchase to Pay Introduction Identify Need for Goods or Services Purchasing Equipment over £100k Identify Potential Suppliers Check Correct Payment Route Tenders and Quotations Establish Purchasing Route No Purchase Requisition Order via Marketplace Payment Requests Receive (or Reject) Goods or Services Manage Invoices for Payment Open POs/Invoices on Hold Process Controls

Depending on the level of expenditure involved, there is a varying requirement for the Purchasing team's involvement, the need for tenders, or the number of quotations to be obtained.

Note: Purchasing Equipment over £100k (Capital)
Refer also to Purchasing Equipment over £100k for specific guidance before proceeding with such purchases.
 
All equipment transactions over £25k must be recorded as an asset on the University's Fixed Asset Register.

Tenders

For purchases over £100k the tender process is managed by the Purchasing team. For further information on the tender process contact a member of the Purchasing team.

For purchases between £25k and £100k departments can either run their own tender or contact the Purchasing team for assistance.

Quotations

For purchases under £25k refer to the purchasing thresholds.