Receive / Reject Goods or Services

Logging the delivery/receipt of goods/services is an essential process where there is a Purchase Order. Failure to 'receipt' goods/services in iProcurement will result in Open Purchase Orders or Invoices on Hold. For resolution in such cases refer to Open purchase orders and invoices on hold.

Checking and receipting

On physical receipt of goods or delivery of services, check as appropriate the quantity, suitability, quality, etc.
Retain signed copies of documentation/delivery notes for audit purposes.
Log receipt of acceptable goods/services via iProcurement.
Alternatively, if a Purchase Order was not required, log the receipt of the goods/services on own your departmental records, i.e. not on Oracle Financials.

Rejecting unacceptable goods

Where the delivered goods are unacceptable, take the following actions:

Segregate rejected items and do not log their receipt on Oracle Financials.
Contact supplier to collect the goods.
Physically return the goods.
Where damaged/returned goods are not going to be replaced, flag the Purchase Order as 'Closed for Receiving'.