Manage Payment
1. Receive Invoice
Once the Invoice relating to the forward
contract agreement has been received by the department, a AP Payment Request Form 
(238kb)
should be completed to communicate the relevant coding, etc. to
Treasury. The form
must be appropriately authorised.
The Payment Request Form and related Invoice should then be sent to Treasury.
DO NOT process the Invoice for payment within the department or send it to the Payments Team.
As with the Forex request, Treasury will ensure authorisation is appropriate and refer any issues back to the department to resolve.
It is important that Treasury receive the Invoice and completed Payment Request Form before the date of the contract. This is the date that the amount will be charged to your department. If the Invoice is not available by then, the department must inform Treasury and follow up with the supplier to ensure the Invoice is processed as soon as possible after the agreed date.
2. Make payment (Treasury)
On the date that payment is due to be made, Treasury will initiate an electronic payment (CHAPS/SWIFT) to the supplier in the relevant currency. All such foreign payments must be authorised appropriately with the Finance Division.
Once payment has been made, Treasury will raise a journal in Oracle Financials to transfer the agreed contract amount from the departmental budget, as per the GL/Project code quoted on the PRF. The Invoice number is included in the journal description for future reference.
3. Close transaction
As the Invoice cannot be matched
automatically
to its Purchase Order, the Purchase Order must be cancelled to close the
transaction. Refer to Cancel a Purchase Order in Full or by Line 
(203kb) for details.