UO Internal Trade Purchase Orders

  

Update 17 September 2018: This is a new report which enables departmental user to see any Internal Trade Purchase Orders raised to their department.

This report will allow a departmental user to see any Internal Trade Purchase Orders raised to their department.

Why run this report?

  • To view all internal trade purchase orders raise to your department

  • To identify open internal trade purchase order that require an invoice to be raised

  • For a consolidated view of the internal trade purchase orders.  It shows purchase orders where goods have:

    • Not been receipted or billed

    • Not been receipted but have been billed,

    • Been partially receipted and billed,

    • Been receipted and not billed.

    • Been cancelled or returned,

    • Been receipted and billed

How to run this report

  • Select the following parameters:

 UO Internal Trade Purchase Orders parameters

Report Parameters:

Department Supplier will default to a user assigned department

Where a user is assigned to a sub-division department, the user will need to over-ride the ‘Department Supplier’ parameter, and set it to a valid supplier department name.  Multiple departments can be entered.

PO Control Status defaults to ‘OPEN’.

It is possible to run the report for another or multiple PO control statuses, e.g. CLOSED, FINALLY CLOSED, FROZEN, ON HOLD, OPEN.

When should you run this report?

This report is recommended for your month end preparation and closure.

Which outputs does this report have?

  • Excel - a simple list of data that can be filtered but has no totals.

Which roles have access to this report?

  • UO Internal Trade User
  • UO Reports Users


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