Deposit Payments and Charges

Opening Account Payment

To reserve accommodation, you will need to make payment of the opening account.  This is made up of a refundable deposit, a standard £40 sparkle clean charge, and a portion of the rent in advance.  This amount is usually due within 7 working days of receipt of your offer of accommodation.  If you are in receipt of a scholarship or grant, please do advise the Graduate Accommodation Office, as the due date may be delayed until you are in receipt of your scholarship funds.

Deposit 
This is equal to a month’s rent, and will be returned (minus any charges for cleaning or damages) within 4 weeks of the end of your tenancy. 

Sparkle clean charge 
The sparkle clean is intended to be the finishing touch to ensure that all accommodation is brought up to the same standard for new tenants.

Rent 
A full list of rents for each Graduate Accommodation site can be found here. A portion of the rent will be due in advance.  If your start date is before 15th of the month, the rent up until the end of that month will be due in advance.  If it is after the 15th, the rent up until the end of that month, plus the following month’s rent will be due in advance. 

If you do not yet hold a UK bank account, a further two months’ rent will also be due up front to secure the room.  This is to allow time on your arrival to open a UK bank account and to set up a standing order with this bank for the rent going forwards.

Example 1 – an opening account for a tenant starting on 16  September 2016, who already has a UK bank account and who will be moving into a room with a monthly rent of £552.06:

 

Opening AccountGBP

Deposit

552.06

Sparkle clean charge

 40.00

16.09.16 to 30.9.16

272.25

1.10.16 to 31.10.16

552.06

Total amount due

1416.37

 

Example 2 – an opening account for a tenant starting on 10 September 2016, who does not yet have a UK bank account, and who will be moving into a single studio with a monthly rent of £654.73:

Opening AccountGBP

Deposit

654.73

Sparkle clean charge

 40.00

10.09.16 to 30.09.16

452.03

Total amount due

1146.76

If you do not hold a UK bank account, a futher 2 months' rent is due:

 

01.10.16 to 31.10.16

654.73

01.11.16 to 30.11.16

654.73

Total Due it no UK bank account held:

2456.22

 


Deposit Payments

As part of the opening account to reserve accommodation, a deposit equal to one month’s rent is required. 

The Graduate Accommodation Office may use the Deposit to cover:

  • any damage to its Property or contents
  • cleaning
  • disposing of Tenant’s Property (if left in the Property after the tenancy agreement has ended)
  • any outstanding payments due to the Landlord including rent, council tax charges, Utility Service charges, any other service charges
  • any legal or professional fees incurred because the Tenant has breached the tenancy agreement.

The Tenant will be notified of any deductions. Where deductions are made during the tenancy agreement the Tenant must top up the Deposit. Please refer to your tenancy agreement for full details

Sparkle clean charge

A sparkle clean is carried out to ensure that all accommodation is brought up to the same standard for all new tenants. 

Rent

Rent going forwards (after the period covered by the opening account), is payable on the 1st of each month via standing order mandate from a UK bank account.  A standing order is an instruction to your bank to make payment of a specified amount at regular intervals.  A full list of the rents for each Graduate Accommodation site can be found here.

Once you have moved in, the Graduate Accommodation Accounts Team will be in touch via email to provide you with a standing order mandate form.  This can be filled out and returned either to the Accounts Team, or directly to your bank.

You can also contact your bank directly to arrange for a standing order to be set up.  You will need to provide them with the following information:

  • Payment amount
  • Payment date (this should be the 1st of the month)
  • Reference number (in order to identify this payment, please use the unique property reference provided at the top of your offer of accommodation, e.g. 01CMCB069)

The University’s bank details:

Bank:  Barclays Bank
Address:  City Centre Branch, P.O. Box 333, Oxford, OX1 3HS
Beneficiary’s Name:  Oxford University Residential Property Account
Account No:  50549355
Sort Code: 20-65-20
Swift Code:  BARCGB22

IBAN (International Bank Account Number):  GB10ARC 2065 2050 5493 55

Payment via standing order is a stipulation of the tenancy agreement.  If you wish to make alternative arrangements for payment of the rent, or are having trouble making arrangements for a standing order, please contact the accounts team – accounts.graduateaccommodation@admin.ox.ac.uk

Standing order

A standing order is an instruction to your bank to make payment of a specified amount at regular intervals.  Once you have moved in, the Graduate Accommodation Office accounts team will email you a standing order mandate form for you to complete and either return or send directly to your bank.

Alternatively you may contact your bank directly to arrange for a standing order to be set up.  You will need to provide them with the following information:

  • Payment amount
  • Payment date (this should be the first of the month)
  • Reference number (in order to identify this payment, please use the unique property reference provided at the top of your offer of accommodation eg 01CMCB069)
  • The University’s bank details:

Bank:  Barclays Bank

Address:  City Centre Branch, P.O. Box 333, Oxford, OX1 3HS

Beneficiary’s Name:  Oxford University Residential Property Account

Account No:  50549355

Sort Code: 20-65-20

Swift Code:  BARCGB22

IBAN (International Bank Account Number):  GB10ARC 2065 2050 5493 55

Payment via standing order is a stipulation of the tenancy agreement.  If you wish to make alternative arrangements for payment of the rent, or are having trouble making arrangements for a standing order, please contact the accounts team.

Utilities charges

If applicable to your accommodation, utilities will be billed quarterly on usage.  The Graduate Accommodation Accounts team will be in touch via email to provide an invoice for the amount due.  Payment should be made via the online shop here.

If you have any queries regarding your utility bills, please contact the Accounts Team on accounts.graduateaccommodation@admin.ox.ac.uk

 

End-of-tenancy cleaning charges

At the start of your tenancy, you will have paid a standard £40 ‘sparkle clean’ charge.  This is applied to the end of your tenancy, and is intended to be the finishing touch to ensure that all accommodation is brought to the same standard for new tenants.  You would still be expected to clean your accommodation to a high standard before vacating.    A check-list will be provided towards the end of your tenancy.  If you have any queries, please do ask your caretaker.

If during your final inspection with your caretaker, there are any areas that are found to need extra cleaning, you would be charged the relevant amounts in the below table:

Product/serviceCost to tenant (£) 

Internal fridge clean - surface wipe

15.67

Deep oven clean

49.04

Defrost freezer

18.00

Carpet / vinyl clean

39 to 162 depending on area 

Deep clean kitchen floor

41.29

Remove full bin bags from site

2.58 per bag

1 hour cleaning

21.94

 

End-of-tenancy charges for damage

At the end of your tenancy, there will be a final inspection carried out by your caretaker. 

If there is found to be damage to the paintwork in your accommodation caused by unauthorised fixtures or fittings, a contribution towards the cost of repainting the affected wall will be deducted from your deposit. 

Smoking in your accommodation is strictly prohibited and is a breach of your tenancy agreement.  If on the final inspection it is evident that you have smoked in your room, a contribution towards the full redecoration of your accommodation will be deducted from your deposit, as this will be required to ensure that the odour is completely removed for the next tenant.

Redecoration due to unauthorised fixtures and fittings or smoking.

 Re-painting of one wallFull Redecoration
  Cost to tenant (£) - Includes VAT Cost to tenant (£) - Includes VAT
Single Room or Studio 134.40 200.00
Flat 134.40 300.00

 

Damage

Product/servicesCost to tenant (£)
Replacement furniture  150 to 400 depending on item
 Damage to door / replacement  15.00 to 300.00
 Damage to lock  50.00 to 150.00
 Damage to window  50.00 to 300.00
 Replacement Wi-Fi Router  20.00

Lockouts and replacement key charges

If you are locked out of your accommodation outside of working hours, you will need to call Security Services on 01865 272944, who will attend your accommodation to let you back in.  This is subject to a call-out fee of £25

If you lose your key or door entry fob, please contact your caretaker.  You will be charged £20 for a replacement.

Product/serviceCost to tenant (£) 

Security Service Call-out to attend Lockout 

25.00

Charge for replacement key / door entry fob

20.00

 

Charges for Breach of Tenancy

The following charges represent the University’s proper and reasonable administrative costs in managing breaches of the no smoking policy and call-outs relating to heat/ smoke detectors and fire alarms. This list is not exhaustive.

DescriptionCharge 
Cost to tenant (£) – Includes VAT   Cost to tenant (£) – Includes VAT
 Attending to heat or smoke detectors which have been tampered with or removed  50.00
 Breach of the No Smoking requirement  25.00
 Attending fire alarm call outs due to the fault of the tenant 20.00