Guidance for staff

GSS enables supervisors to submit supervision reports about their graduate students. Directors of Graduate Studies (DGS) can use these reports to ensure that students are progressing satisfactorily and receiving suitable supervision to meet course requirements. College advisors and administrators may view the reports to assist with college pastoral care and support. The reports may also be used by subject administrators to update student course data and funding administrators to obtain information specific to funded students. 

Graduate students should be encouraged to contribute to the termly reporting cycle by making a self-assessment report about their own academic progress in the two week period preceding the supervisors' reporting window. More information on the benefits of students submitting a report may be found in the Guidance for students section. Faculties or departments may provide more comprehensive discipline-specific advice to their students regarding the content of their self-assessment report.

GSS features include:

  • Access and submit reports from anywhere, anytime. 
  • Control over the frequency and number of email notifications (apart from start /end of reporting window system message).
  • Automatic notifications to payroll to process supervisor payments for internal staff.
  • Retrieval and review of current and previous term reports.
  • Save then submit: clicking the Save button will save your report for later editing and it will not be released; clicking the Submit button to release the report to all authorised GSS users.
  • Comprehensive report information including training received and required, flagging concerns, number of student-supervisor meetings.
For more information please use the training quick guides below: 
GSS Roles (178kb)   
Reporting Timetable (403kb)
Management Reports (356kb)   
Supervisor Quick Guide (974kb)   
DGS Quick Guide (867kb)   
College Advisors Quick Guide (479kb)   
Subject Administrators Quick Guide (623kb)   
Subject Administrators Superuser Quick Guide (344kb)   
College Administrators Quick Guide (807kb)
College Administrators Superusers Quick Guide (308kb)