PERDEP01 _Staff in Post Report

Summary description

This is a report on current staff in post. Includes data on employees, casuals & (optionally) non-employees. Split into separate worksheets for print and excel versions of the data.

Why run this report?

To check details of staff in post at any given point in time.

When should you run this report?

This report can be run as and when required.

Hints & tips

Results: This report shows a snapshot of staff in post at the time the report is run. To see staff in post on a date in the past run the PERDEP03_Appointment History report.

Available parameters

Parameter	Mandatory?	Notes
Department Code	N	If you have access to more than 1 department in the back office and you wish to report on only 1 of those departments, enter/select the relevant department code here. Multiple values can be selected.
Department Description	N	As above, enter/select the department name if required.
Administered by	N	Enter DEP (department) or DIV (division) if required.
Employee Status	N	The default is 'PERMANENT', 'OPEN ENDED EXTERNALLY FUNDED', 'FIXED TERM', 'WORKER' and 'SELF FINANCING. Use the torch to select specific status(es) or remove the default list to bring back all records (this will include non-employees).
Location	N	Enter/select a location if required.
Personnel Number	N	Enter specific personnel number or leave blank for 'all' records.
Surname	N	Enter specific surname or leave blank for 'all' records.
Division	N	Applies to Tab 7 only – enter division name if required.

Details of tabs

Tab 1	Full data set (Excel)	Extensive set of personal and appointment fields, ideal for export to Excel for further data analysis.
Tab 2	Full data set with cost allocations (Excel)	As above, but with the addition of Cost Allocation (funding) information.
Tab 3	Limited data set (A4 print)	Reduced set of fields to generate a report ideal for printing, excludes pay information.
Tab 4	Limited data set with grade info (A4 print)	As above, but with Grade and Point details.
Tab 5	Limited data set with cost allocations (A4 print)	As above, but with the addition of Cost Allocation (funding) information.
Tab 6	Home address & contact details	As well as home address details, includes email, single sign on and University card details.
Tab 7	Appointment Count by Division	Count only. Notes: (1) This is not a headcount report – individuals with multiple appointments within the department/division will be counted for each appointment. (2) You will only see counts for departments you have access to.