PERDEP06_Agency Workers

This report allows you to identify agency workers with current and ended contracts.

To ensure that records for all agency staff have been created. Refer to PA2h Set up a Non-Employee (including Agency workers) (355kb) for guidance if workers have not been set up.
To identify agency workers who are approaching or have passed 12 weeks service. See table below re Service Point guidance.
To check that agency worker appointments have been set up correctly. See note below re FTE.

Run regularly as required.

Results: Data must have been entered into the relevant section in Core before someone will be returned by this report.
Service Days = estimate of working days since contract start date, based on a 5 day working week, at report run date.
Service Point = based on service days; more than 12 weeks, more than 8 weeks or less than 8 weeks. See below for key to guidance.
FTE: Should always be 0 for agency workers. Any other FTE is highlighted in red. The records for these appointments must be updated in Core. Refer to CH3 Change: Hours (205kb) for guidance to update hours and FTE to 0 and then amend pay rate to ensure the pay multiplier is also 0.

Over 12 weeks	Highlighted RED	Action Required: If the worker is still here you must amend their appointment to reflect relevant grade/point (see *CH19 Changes: 12 week agency workers (50kb)* for guidance). Alternatively, if they are no longer working in your department you must end date their appointment (see *EA1 End Appointment(s) - leaving university (243kb)* ).
Over 12 weeks NOT GRADE N99	Highlighted ORGANGE	No action required.
Over 8 weeks	Highlighted YELLOW	Consider next steps: As Service Days gets closer to 60 you should consider changes to their appointment from 12 weeks.
Under 8 weeks		No action required.

Parameter	Mandatory?	Notes
Date from	Y	Tab 1&2: Date that contract start date will be equal, or greater than. Tab 3&4: Date that contract end date will be equal, or greater than.
Date to	Y	Tab 1&2: Date that contract start date will be equal, or less than. Tab 3&4: Date that contract end date will be equal, or less than.
Department Code	N	If you have access to more than one department in the back office and you wish to report on only one of those departments, enter/select the relevant department code here. Multiple values can be selected.
Department Description	N	As above, enter/select the department name if required.
Personnel Number	N	Enter specific personnel number or leave blank for 'all' records.
Surname	N	Enter specific surname or leave blank for 'all' records.

Details of tabs

Tab 1	Current Agency Appointments	Shows appointment details for agency workers with current appointments (ie where there is no contract end date).
Tab 2	Count Current Agency Appointments	Count of current appointments by Service Point group.
Tab 3	Ended Agency Appointments	Shows appointment details for agency workers with ended appointments (ie where there is a contract end date).
Tab 4	Count Ended Agency Appointments	Count of ended appointments by Service Point group.

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