PERDEP21_Monthly Data Quality

This shows all the data that should be checked as part of your monthly processes. The report is designed for use on-screen.

To review data that has been input during a period of time (this month) to ensure data is correct and to identify any missing data.

It is recommended that this report is run before payroll cut off to ensure that data is as expected before payroll is run.

Results: This report runs based on input dates, so it will show you the changes that were input during the period you specify regardless of when they are effective. See also PERDEP20_Monthly Personnel Changes which reports on effective dates.
Note: There is an issue with the new appointments tabs of this report which means that any person who has more than one highest qualification – e.g. three ‘A’ Levels – will have multiple rows. We are working on a fix so that only one row is shown for each appointment in the report.

Parameter	Mandatory?	Notes
Period Start Date	Y	Changes from this point in time (input date)
Period End Date	Y	Changes to this point in time (input date)
Where input	N	Enter C for centrally input data (ie that input by the HRIS Data Services team); L for local (ie that input by your own department) or leave blank for all data.
Department Code	N	If you have access to more than 1 department in the back office and you wish to report on only 1 of those departments, enter/select the relevant department code here. Multiple values can be selected.
Department Description	N	As above, enter/select the department name if required.
Administered by	N	Enter DEP (department) or DIV (division) if required.
Employee Status	N	The default is 'PERMANENT', 'OPEN ENDED EXTERNALLY FUNDED', 'FIXED TERM', 'WORKER' and 'SELF FINANCING. Use the torch to select specific status(es) or remove the default list to bring back all records (this will include non-employees).
Personnel Number	N	Enter specific personnel number or leave blank for 'all' records.
Surname	N	Enter specific surname or leave blank for 'all' records.

Tab 1	Approved Appointments	Sorted by type: new starters/new appointments. Shows data for all appointments.
Tab 2	Approved Appointments (with clinical)	As above, but including the fields for clinical appointments (whether they are populated or not). Useful for departments with clinical appointments.
Tab 3	Ended Appointments	Sorted by Ended Type - details of ended appointments within your department eg. where they have ended one of several appointments or the appointment has been manually ended to resolve an issue.
Tab 4	Leavers	Details of individuals who have left the department and the University.

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