RECDEP41_ Applicant and Vacancy Details

Summary description

This report allows you to identify all applicants for your vacancies.

Why run this report?

To check the status of applicants and vacancies.
To check status dates.
To analyse applicants by gender for recruitment monitoring purposes. [NEW]

When should you run this report?

It is recommended that this report is run regularly to ensure that the status of applicants is being correctly updated as they progress.

Hints & tips

Filters: Several tabs include a Page Items button to allow you to further filter results by status.
The status of ‘Filled’ should not be used – for accuracy of data you should update vacancy records where results show this status has been used. Such vacancies should generally have a status of ‘Closed’.

Available parameters

Parameter	Mandatory?	Notes
Vacancy ID	N	Enter a specific vacancy ID or leave blank for ‘all’ records.
Applicant ID	N	Enter a specific applicant ID or leave blank for ‘all’ records.
Applicant surname	N	Enter an applicant’s surname or leave blank for ‘all’ records.
Applicant status	N	Select a specific applicant status using the torch or leave blank for ‘all’ records.
Department Code	N	If you have access to more than one department in the back office and you wish to report on only one of those departments, enter/select the relevant department code here. Multiple values can be selected.
Department Description	N	As above, enter/select the department name if required.

Details of tabs

Tab 1	Current Applicant Status	Returns all applicants for vacancies sorted by Status. Includes Page Item to allow filter by Status – open, closed etc.
Tab 2	Applicant Status History	Sorted by status, this details the dates for the different applicant statuses. Includes Page Item to allow filter by Status – open, closed etc.
Tab 3	Successful Applicants	List of details of successful (appointed) applicants.
Tab 4	Vacancy Summary by Current Applicant Status	List showing count of applicants at each Applicant Status. Includes Page Items to allow filter by Status – open, closed etc and Vacancy Status – shortlisting, interview etc.
Tab 5	Vacancy Summary by Current Applicant Status and Gender	As above, with additional Page Items to filter by gender.