Section 5: Personnel and administrative services
Personnel Services
Working together with all those involved in the employment of university staff, Personnel Services aspire to develop a framework of personnel policy and practice which promotes the University's objective of achieving and sustaining world-class excellence in all areas of teaching and research.
The team aims to foster a cohesive, consistent, and transparent approach to the delivery of:
- a personnel management service to all areas of the University by providing professional and well informed advice, support, and guidance
- a timely and helpful service that recognises and responds to the particular characteristics of the collegiate University and that helps it to attract, retain, and develop a high-quality and diverse workforce
- effective and fair personnel policies and practices that underpin each of the key elements of the University's mission and ensure that every individual is encouraged and enabled to contribute as fully as possible in an atmosphere of respect and consideration
University staff database
Information on all university staff is held on a central OPENdoor database. OPENdoor is a fully integrated human resource management system, produced by Northgate. It holds information on:
- Staff records
- Payroll
- Recruitment (for departments which use this facility)
- Training
The colleges do not form part of the OPENdoor system.
OPENdoor is accessible by authorised central administration and departmental staff. See the OPENdoor website for information together with details of how to become an authorised user.
A phased replacement of the OPENdoor system with a new integrated HR system supplied by Core International will take place over the period November 2009 to May 2012. The new system functionality will be released in tranches and therefore parts of the OPENdoor system will become defunct over time.
You will be informed about this gradual change through the HRIS Programme website.
Departmental administration project
In mid-2007 the Registrar initiated a wide-ranging Departmental Administration Project (DAP) that aimed to build upon earlier work and improve all aspects of the support provided to departmental administrators.
To direct the project a steering group was formed chaired by the Director of Personnel and Administrative Services and which has representatives covering all sizes of departments drawn from most of the divisions. A DAP Officer was appointed with specific responsibilities to advance the project over the period to December 2009.
This manual represents one outcome of the DAP. The guide to the recruitment and selection of departmental administrators and the guide to their induction and probation, which may be found on the Personnel Services website, also resulted from the project.
Further outcomes of the project are the termly meetings between the Registrar and departmental administrators, the current professional development review procedure for departmental administrators and regular surveys of departmental administrators' career development aspirations.
On-going DAP initiatives are now overseen by the Director of Personnel and Administrative Services (Dr Jeremy Whiteley), with assistance from Kate Butler and are reported and discussed at the Registrar's meetings.