Communication and appeal

Communication

The decision should be communicated in writing to the employee by the appropriate divisional secretary or departmental administrator

approved requests must also be communicated in writing to the Pensions Office at the earliest opportunity.
departments should issue new contracts or contract variations, as appropriate, and ensure that personnel (HRIS) records are updated.

The following model letters are available:

Request approved, change in working pattern requires a contract variation – use Model letter FR3 (30kb)
Request approved, change in working pattern requires a new contract – use Model letter FR4 (28kb)
Request rejected –use Model letter FR5 (28kb).

Appeal

There is no appeal against a divisional or departmental decision on a flexible retirement request

but an employee who believes that his or her request was not handled reasonably may raise a grievance in the usual way.