Communication and appeal

Communication

The decision should be communicated in writing to the employee by the appropriate divisional secretary or departmental administrator

  • approved requests must also be communicated in writing to the Pensions Office at the earliest opportunity.
  • departments should issue new contracts or contract variations, as appropriate, and ensure that personnel (HRIS) records are updated.

The following model letters are available:

  • Request approved, change in working pattern requires a contract variation – use Model letter FR3 (33kb)
  • Request approved, change in working pattern requires a new contract – use Model letter FR4 (28kb)
  • Request rejected –use Model letter FR5 (28kb).

Appeal

There is no appeal against a divisional or departmental decision on a flexible retirement request

  • but an employee who believes that his or her request was not handled reasonably may raise a grievance in the usual way.