Operational updates
Amendments to webpages, and updates to pro-forma documentation are listed in the operational updates below.No 13 - August 2013
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The statistical information for 2011/12 has been updated. The latest version is 2.1. |
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A holiday calculator for the period 1 Oct 2013 to 30 Sept 2014 is now available |
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References to the Equality policy have been updated to reflect the newly published revised policy |
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This document explains the funding arrangements for pension for those funded by the EC's Marie Curie schemes. For students Research Services will include it in the suite of documents they issue. For researchers and postdoctoral fellows it can be downloaded, together with the contract from contract templates page. |
(47kb)No 12 - Contract updates May 2013
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Changes to contractual documentation |
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Optional new paragraphs referring to www.internationalstaff.ac.uk to be included for staff moving to Oxford |
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An optional paragraph for backdated regradings has been added to the contract cover letter. |
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- revised Data Protection Policy paragraphs - inconsistencies in terminology standardised (previously referred to letter of appointment and contract, this has been standardised to contract) - support staff contract only: holiday entitlement for part-time staff now expressed in hours rather than days, to reflect calculator |
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These were updated in May 2013 and the latest version 3 templates should now be used. Now available are the Core contract cover letter and Core conditional offer letter. |
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No 11 - May 2013
| Employer Justified Retirement Age |
The words "extended employment" has replaced "continued employment". New information in the practical guidance section for prospective staff members. |
| Update to Section 3.5 (Superannuation) in both staff handbooks |
Section 3.5 in both staff handbooks for academic-related staff and support staff has been updated to include auto-enrolment. |
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Updated "List of documents which are acceptable for confirming entitlement to work in the UK" (list A and list B) |
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Maternity and Adoption leave guidance has been updated to clarify that childcare voucher scheme and salary sacrifice scheme operate differently during unpaid leave. |
No 10 - March 2013
| Parental leave increased | With effect from 8 March parental leave is increased from 13 to 18 weeks for each child. |
| Disclosure and Barring Service (formerly CRB) | Reference to the CRB has been replaced with the Disclosure and Barring Service (DBS) within the High level checks and DBS screening pages. If you have the old CRB screening page bookmarked you will need to update it to the DBS screening page. |
| Maternity tables updated | The maternity tables showing important dates for SMP and maternity leave have been updated. |
| CROS/PIRLS | Information about this year's CROS and PIRLS surveys has been added to the Research Staff pages. |
No 9 Contract updates February 2013
The contract templates and offer letter were updated in February 2013. Changes made are as follows
| Changes made to the offer letter |
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| CRB: reference to the Criminal Records bureau has been replaced with Disclosure and Barring Service |
| List of documents which are acceptable for confirming entitlement to work in the UK: information about refugees and asylum seekers has been updated. |
| Changes made to CMS (employee) contracts |
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| CRB: ”enhanced Criminal Records Bureau disclosure” replaced with “appropriate Disclosure and Barring Service check” |
| Version date: added in footer |
| Long service leave: “(pro-rata for part-time appointments.)” added at the end of the paragraph |
| 'Self-financing' contracts: please contact your HRBP if you wish to use this contract type |
| Declaration: New, additional final sentence: “I understand that it is my responsibility to advise the University immediately of any change to my circumstances which may affect my employment.” |
| Pensions: new paragraphs replace existing |
| Data Protection: new paragraphs replace existing |
| List of enclosures: updated with information about auto-enrolment attachment |
| New attachment: information about auto-enrolment, which must be included with every contract |
| Senior Clinical Research Fellow:available from your HR Business Partner |
| Departmental Lecturer: now in the new template format |
| Marie Curie fellow contracts: updated to include necessary new information about auto-enrolment for pensions |
| Changes made to casual worker letters of engagement |
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| Pensions: new paragraphs |
| New attachment: information explaining that assessment for auto-enrolment for pensions is deferred for 3 months |
| Version date: added in footer |
No 8 - February 2013
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August 2012 pay uplift |
The website has been updated with information reflecting the August 2012 pay uplift (implemented 1 January 2013). (Circular PERS(13)01) |
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The latest table showing hourly rates for casual staff, and equivalent grades, is available to download from the Casual worker pages |
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The flexible retirement pages have been updated to reflect the fact that this now extends to support staff |
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Bronze Athena SWAN award |
Standard text for this award has been added to the Job description and selection criteria template for relevant departments. This latest template is now v.2 and supercedes all other versions. |
No 7 - January 2013
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Pensions have now sent formal notification to all relevant support staff of the changes to the OSPS retirement scheme which comes into effect on 1 January 2013. All information regarding OSPS can be found on the Pensions website. |
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A new section on Apprenticeships at the University has been added within the Information for Staff area. |
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A link to the Consultancy Policy and Procedures has been included in Section 5: codes of practice, policies and procedures of the academic-related staff handbook. |
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The further particulars for University Lecturerships, CUF Lecturershps and Clinical Professors have been updated to include details on Athena Swan. |
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Visitor Agreement |
A revised Visitor Agreement |
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Full guidance on increment due dates, including a table giving incremental dates for all standard grades is now available. |