Staff Immigration Team

About us

The University's Staff Immigration Team provides the following immigration services to University departments and colleges:

  • Guidance on application requirements and Home Office rules for Tier 2 (General) and Tier 5 (Government Authorised Exchange)
  • Process applications for Certificates of Sponsorship under Tier 2 (General) and Tier 5 (Government Authorised Exchange)
  • Process applications for leave to remain (from within the UK) under Tier 2 (General) and Tier 5 (Government Authorised Exchange)
  • Process applications for Worker Authorisation (Purple) Registration Certificates for Croatian nationals
  • Guidance on the requirements, and application process, for Indefinite Leave to Remain/ settlement
  • Guidance on the requirements, and application process, for EEA Registration Certificates and Permanent Residence
  • Briefing Sessions about immigration for Tier 2 and Tier 5 sponsored visa holders
  • Guidance on Academic, Business and Permitted Paid Engagement visitor rules and restrictions
  • Guidance on right to work checks
  • Legal referral service for complex immigration matters 
  • Regular training sessions covering immigration and right to work

A detailed breakdown of various areas of responsibility for Immigration and Right to Work, and how they are split between the Staff Immigration Team and departments/colleges, is provided in our Immigration and Right to Work Roles & Responsibilities (127kb) document.

Latest news

Expenses Claims for EU Settled Status:

When raising an expense claim for Settled Status, you must include the following information:

  1. Your Departmental Cost Centre
  2. The Natural Account Code: 51370
  3. Signature of an approved Departmental authorizer.

The cost of Settled Status will be internally crossed charged back to a Personnel Services cost centre, so please be assured that this cost will not remain against the Departmental cost centre.

 If you do not include your Departmental cost centre, and an approved authorizing signature, Finance will be unable to process your claim.

Staff Immigration and Right to Work News Bulletin – December 2018

We have issued Staff Immigration Team (SIT) news bulletin SIT Bulletin 7 December 2018 (586kb) which contains news of important changes and some reminders.

The bulletin includes: 

  • Notice that due to the holiday closure the monthly deadline for submitting overseas Tier 2 CoS applications has been brought forward (from the 29th of the month) to Friday 14 December 2018.
  • An update on the Immigration Health (NHS) surcharge increase (from £200 to £400 per year) which may now come into effect in January rather than December as first thought.
  • Notice of a change in the Immigration Rules which clarifies that travel is not possible while an in-country visa application is being processed.
  • News of Home Office changes to the in-country visa application process and application centres.
  • A reminder to encourage sponsored visa holders who are University employees to use the HR Self-Service to regularly review and update their details.
  • A reminder about salary calculations for Marie Skłodowska Curie Fellows and Early Stage Researchers (ESRs).
  • News of the pilot of the EU Settlement Scheme which runs until 21 December 2018, with links to further information.
  • News of a government policy paper confirming that even in a 'No-deal' scenario EU citizens will have until December 2020 to apply for Pre-Settled or Settled Status, and the EEA/ Swiss citizens will be able to stay in the UK.
  • Guidance on the Home Office Employer Checking Service (ECS) which is used to verify right to work where original documents cannot be provided as an application or appeal is outstanding.
  • A reminder on completing Right to work information in CoreHR.

Places are available on upcoming immigration and right to work training sessions. Please see www.admin.ox.ac.uk/personnel/permits/sittrain/ for available dates and the booking form.

Staff Immigration Team – Staff news

James Galloway and Rose Boadu have settled into the team and have been assigned to ‘patches’ alongside Angelina and Solveig.

Applications and queries from departments within MPLS, Humanities, GLAM, & colleges beginning A-P should be sent to Angelina or James.

Applications and queries from departments within Medical Sciences, Social Sciences, UAS, & colleges beginning Q-W should be sent to Rose or Solveig.

New Brexit information page

Please see our new BREXIT information page for information about the new Settlement Scheme for EU nationals and their family members and the pilot of the new Scheme running in November & December 2018.

Visa Loan Scheme launched – 3 September 2018

An interest free loan scheme has now been launched to assist current and prospective non EEA employees and their dependants with payment of UK visa fees, fees for Indefinite Leave to Remain (ILR) applications and/or Immigration Health Surcharge (IHS) costs. Details of the scheme can be found on the Reimbursement and Visa Loan Scheme page.