Authority to employ and dismiss

(for academic-related and university support staff)

Under Statute XIV, Section 1 of the University Statutes, only duly authorised post holders within departments, institutions and faculties may:

  1. offer employment and sign letters of appointment for academic-related staff;
  2. offer employment and sign letters of appointment for university support staff; and
  3. dismiss academic-related staff who are on probation, and university support staff. (Academic-related staff who have successfully completed their probationary period are subject to dismissal only at the recommendation of the Visitatorial Board.)

Authority is given on the provision that any offer of employment shall be on the appropriate terms and conditions of employment for the category of staff concerned and that any dismissal of academic-related staff on probation, or of university support staff, shall be in accordance with the agreed procedures. It should be noted that only the head of department or equivalent has the right to dismiss academic-related staff on probation or university support staff, given that in each case this is an explicit provision within the University's formal disciplinary procedures (for university support staff). However, in the absence or unavailability of the head of department or equivalent, a formally nominated deputy may act on his or her behalf and take appropriate disciplinary action, including the dismissal of a member of academic-related staff on probation or of university support staff.

Generating letters and arrangements for deputising

Although only specified post holders have authority to offer employment and sign letters of appointment, this does not, of course, preclude other persons from generating letters of appointment for signature, although they must be signed by the person(s) who is the authorised signatory. However, in the absence or unavailability of an authorised post holder, a deputy who has been formally nominated by the relevant departmental or equivalent authority may act on behalf of the authorised post holder, and offer and sign letters of appointment.