Alternatives to applying online - paper/email applications

The objective is to channel as many people as possible to apply online. This will achieve process efficiencies and reduce administrative time for departmental staff, as well as enabling better quality and improved coverage of equal opportunities monitoring information.

However, in exceptional circumstances, such as where a disability makes it difficult for an applicant to apply online, paper applications may be accepted at the discretion of the department. These must then be entered onto the CoreHR system (see the quick reference guide HRIS Manage Paper Applications QRG (137kb)).

Process for working with manual applications

Refer to Manual application process (48kb) for a detailed explanation of the steps involved with issuing and receiving paper/e-mail applications.

Collecting equality data from manual application forms

  1. When you download a manual application form you should also download an M1 form.
  2. Once you have received the completed application back from the candidate and entered it onto CoreHR, you should send the candidate an M1 form with the Vacancy ID and Applicant ID clearly indicated on the top of the form. The candidate should also be sent a pre-paid envelope addressed to the Equality and Diversity Unit and advised to return the completed M1 form directly in the envelope provided.

When sending the M1 form you should assure the candidate of the confidential nature of the information. Suggested wording for a note/letter to accompany the M1 form is provided below:

"You will find enclosed a University of Oxford Recruitment Monitoring Form (Form M1). The form is anonymous and used only to monitor and ensure equality of opportunity for all candidates. I can assure you that it is not part of the selection process and will not be seen by any member of the selection panel. Please return your completed Form M1 in the pre-paid envelope provided which is addressed to the Equality and Diversity Unit."

Document File Version
Date updated
Manual application form (full)
 Manual application - full (4,308kb) 1.1
 14-Mar-2011
Manual application form (short)
 Manual application - short (4,376kb)
1.1
 14-Mar-2011
Clinical appointments - supplementary questions
 Clinical appointments - supplement (4,244kb)
1.1
 11-Mar-2011
M1 form
  M1 form (65kb)
 1.1
 11-Mar-2011