Regrading procedure: existing posts
Overview
Regrading applications may be submitted at any time in the year. The request to regrade a post may arise from either the department or an individual. The documentation for all regrading applications should be agreed with the departmental administrator or equivalent prior to submission. Applications must in all cases be authorised by a departmental administrator.
All regrading applications must be submitted via a staff request: QRG CH11 Regrading 
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Academic-related posts (grades 8-10)
Applications for regrading should take the form of a job description and organisation chart, and a supporting statement stating the case for regrading.
Role analysts from Personnel Services will review the requests for regrading using the Higher Education Role Analysis scheme (HERA), either on the basis of the written application alone or (more often) by means of a HERA interview.
Academic-related posts (grades 6-7)
Regrading applications require a completed application form, accompanied by an agreed up-to-date job description and organisation chart. Applicants should refer to the guidance notes and sample application form prior to completing their application.
In all cases an application form should be completed and agreed between the member of staff and their line manager and/or departmental administrator. Any comments made should be discussed with the post holder, and the departmental administrator should submit the completed application.
Role analysts from Personnel Services will review the requests for regrading using the Higher Education Role Analysis scheme (HERA): normally this will be on the basis of the paperwork alone but in some cases it may be necessary to interview the postholder and his/her line manager.
University support staff posts (grades 1-5)
Regrading applications require a completed application form, accompanied by an agreed up-to-date job description and organisation chart. Applicants should refer to the guidance notes and sample application form prior to completing their application.
In all cases an application form should be completed and agreed between the member of staff and their line manager and/or departmental administrator. Any comments made should be discussed with the post holder, and the departmental administrator should submit the completed application.
Personnel Services have trained a number of nominated staff representatives and others (e.g. departmental administrators) to serve on a panel of accredited graders. Regrading applications will be evaluated using the Higher Education Role Analysis scheme by a role analyst from the grading panel: normally this will be on the basis of the paperwork alone but in some cases it may be necessary to interview the postholder and his/her line manager. A second role analyst from Personnel Services will verify all grading recommendations.
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