Generic job descriptions

A number of generic job descriptions have been developed to assist departments in writing job descriptions for typical and/or frequently occurring jobs and to promote swift grading turnaround times for these posts.

The generic job descriptions set out the typical duties and selection criteria for a role.  All generic job descriptions must be advertised using the up to date job description template. It is intended that departments will copy and paste the generic duties into the job description template, and add contextual information to tailor them to the department. The Reward Team will carry out spot checks on the use of generic job descriptions. Where a job description cannot be matched to a generic (e.g. where a number of the key duties have been removed) a full HERA evaluation of the role will be carried out.

Departments can use generic job descriptions in one of two ways:

1 Make no alterations to the duties or selection criteria

Only add contextual information or provide specific detail on the selection criteria e.g. adding a discipline to a qualification, detailing programming languages, or specifying experience in using a particular procedure or system. The generic job description should be copied and pasted into the departmental template and this should be attached to the staff request. The code (e.g. GEN-01) for the generic job description should be provided in the “additional information” field on the staff request. Generic job descriptions have already been evaluated using the HERA scheme, so these staff requests do not require grading. It will take on average 1 - 2 days to process these staff requests.

2 Use the generic job description as a base for customisation and alter the duties

Departments might not want all of the activities mentioned in a particular job description, but may want to add equivalent and/or additional duties. Where a duty is highlighted in the generic job description this indicates that it is a key requirement of the role which, if removed, might impact on the grade if not replaced by an equivalent duty. The amended generic job description in the departmental template  should be attached to the staff request. The code (e.g. GEN-01) for the generic job description should be provided in the “additional information” field on the staff request, with a note that the job description has been customised. The staff request will be assigned to a role analyst and a matching process will be followed. This is a swifter process than carrying out a full grading of a job description.

Research & Teaching

JobGradeDocumentLast updated
Researcher - Non Lab Based - Lone Working Grade 6 GENRS-01 (37kb) 18 Sept 2013
Researcher - Non Lab Based Grade 6 GENRS-02 (37kb) 18 Sept 2013
Researcher - Non Lab Based - Lone Working Grade 7 GENRS-03 (37kb) 18 Sept 2013
Researcher - Non Lab Based Grade 7 GENRS-04 (42kb) 18 Sept 2013
Researcher - Non Lab Based - Lone Working Grade 8 GENRS-05 (38kb) 18 Sept 2013
Researcher - Non Lab Based Grade 8 GENRS-06 (37kb) 18 Sept 2013
Researcher - Non Lab Based Grade 9 GENRS-07 (38kb) 18 Sept 2013
Researcher - Non Lab Based Grade 10 GENRS-08 (41kb) 18 Sept 2013
Researcher - Lab Based Grade 6 GENRS-09 (69kb) 18 Sept 2013
Researcher - Lab Based Grade 7 GENRS-10 (71kb) 18 Sept 2013
Researcher - Lab Based Grade 8 GENRS-11 (70kb) 18 Sept 2013
Researcher - Lab Based Grade 9 GENRS-12 (41kb) 18 Sept 2013
Researcher - Lab Based Grade 10 GENRS-13 (37kb) 18 Sept 2013
Bioinformatician Grade 7 GENRS-14 (70kb) 18 Dec 2015
Bioinformatician Grade 8  GENRS-15 (47kb) 18 Dec 2015
Bioinformatician Grade 6  GENRS-16 (69kb) 18 Dec 2015
Statistician Grade 6 GENRS-18 (69kb) 26 Jun 2017
Statistician Grade 7 GENRS-19 (70kb) 26 Jun 2017
Statistician Grade 8 GENRS-20 (48kb) 26 Jun 2017
Departmental Lecturer Grade 7 GEN-09 (37kb) 18 Sept 2013
Departmental Lecturer Grade 8 GEN-10 (41kb) 18 Sept 2013

Administrative & Professional

JobGradeDocumentLast updated
Receptionist Grade 2 GEN-01 (38kb) 18 Sept 2013
Receptionist Grade 3 GEN-13 (69kb) 24 May 2016
Finance Assistant Grade 4 GEN-02 (41kb) 18 Sept 2013
Finance Assistant Grade 5 GEN-03 (38kb) 18 Sept 2013
Secretary Grade 3 GEN-04 (38kb) 18 Sept 2013
Administrative Assistant Grade 4 GEN-05 (38kb) 18 Sept 2013
Personal Assistant Grade 5 GEN-06 (32kb) 18 Sept 2013
Personal Assistant Grade 4 GEN-11 (41kb) 4 Jun 2014
Personal Assistant Grade 6 GEN-12 (37kb) 4 Jun 2014
HR Assistant Grade 4 GEN-30 (73kb) 19 Dec 2016
HR Administrator Grade 5 GEN-31 (70kb) 19 Dec 2016
HR Officer Grade 6 GEN-32 (73kb) 19 Dec 2016
HR Manager Grade 7 GEN-33 (75kb) 19 Dec 2016
Data Entry Assistant Grade 3 GEN-37 (47kb) 19 Dec 2016
Apprentice (Administrative)      A GEN-43 (47kb) 16 Feb 2017

IT & Technical

JobGradeDocumentLast updated
Laboratory Technician Grade 3 GEN-21 (40kb) 18 Dec 2015
Laboratory Technician Grade 4 GEN-22 (40kb) 18 Dec 2015
Laboratory Technician Grade 5 GEN-23 (41kb) 18 Dec 2015
Research Nurse Grade 6  GEN-07 (40kb) 18 Sept 2013
Research Nurse Grade 7 GEN-08 (32kb) 18 Sept 2013
Apprentice (Technical)      A GEN-44 (48kb) 16 Feb 2017

Operational Services

JobGradeDocumentLast updated
Porter Grade 1 GEN-24 (69kb) 10 May 2016
Facilities Support Assistant Grade 2 GEN-25 (45kb) 10 May 2016
Facilities Assistant Grade 3 GEN-26 (45kb) 10 May 2016
Facilities Assistant Grade 4 GEN-27 (72kb) 10 May 2016
Facilities Technician Grade 5 GEN-28 (47kb) 14 Feb 2017
Facilities Manager Grade 7 GEN-29 (47kb) 10 May 2016
Shop Assistant Grade 2 GEN-36 (70kb) 21 Dec 2016
Catering Assistant Grade 2 GEN-38 (73kb) 14 Feb 2017
Catering Supervisor Grade 3 GEN-39 (71kb) 14 Feb 2017
Security Officer Grade 2 GEN-42 (45kb) 14 Feb 2017