Grading procedure: new and vacant posts

Grades 1-10

In cases where departments wish to create a new post, vary the substantive grade of an existing post, or vary the duties of the post, the job description submitted with the staff request will usually be fully HERA evaluated. Ten working days should be allowed for the grading of posts, although every effort is made to grade posts more quickly than this.

Where a generic job description has been used, it is not necessary to carry out a full HERA evaluation. Some particular roles, detailed below, and existing posts which have been evaluated using HERA, and where the duties are to remain the same, will also not routinely be graded. If a department wishes to create a new post but with an existing job description, please provide the existing LN/S number in the staff request (for roles pre 2012), or staff request number (for posts since 2012) and this will ensure that the request is processed as swiftly as possible. 

In all cases, the job description must be submitted in the latest job description template. It is the responsibility of the department to make sure that the correct version is used, to ensure that the latest information on any policies and procedures related to recruitment / employment at the University is communicated to applicants.

The staff request approver will be auto-notified by an email from Core when the post and/or planned appointment has been authorised.

Grading flowchart

Grades RSIV and ALC6

Applications to set up a post at (or to promote an existing postholder to) grades RSIV and ALC6 are considered by the Senior Appointments Panel. Applications should be submitted via the division to the Secretary to the Senior Appointments Panel. The job description will be evaluated before the case is submitted to the panel and any queries raised with the division and/or employing department.

Staff requests should only be raised by the employing department when the division has communicated the successful outcome. The staff request approver will be auto-notified when the post and/or planned appointment has been authorised. In all cases, the job description must be submitted in the latest job description template. It is the responsibility of the department to make sure that the correct version is used, to ensure that the latest information on any policies and procedures related to recruitment / employment at the University is communicated to applicants.

Important note: a planned appointment is required for all new positions, replacement/refills and direct appointments. Raise a staff request to request a planned appointment.