Responsibility allowance (Support Staff)

This scheme requires authorisation by the Reward Team

Payments to university support staff for permanent additional duties

University support staff who are required to undertake duties which demand a greater degree of skill and/or responsibility than their substantive grade, for a defined portion of their contractual hours, are eligible for a responsibility allowance.

The size of the allowance will be defined by:

  1. the amount of the working week spent on these duties (calculated as a percentage); and
  2. the difference in grade between these duties and the usual duties as assessed by analytical job evaluation (HERA).


The allowance is paid as a percentage of the individual’s basic salary, determined by reference to the following table:

Grade difference% of week working at responsibility grade    
  1-10 11-20 21-30 31-40 41-50
1 2% 3% 5% 6% 8%
2 3% 6% 10% 12% 15%

Responsibility allowances are pensionable and only apply if the additional skills/duties are to be carried out on a permanent basis. If the additional skills/duties are required for more than 50 per cent of the individual’s working week, a review of the substantive grade should be considered.

Departments wishing to implement a responsibility allowance should contact a member of the Reward Team.

  QRG: CH4 Change: New and Changes to Allowances (372kb)

  QRG: CH12 Ending Allowances (126kb)