Benefits

The upgrade represents an enabler for future projects such as employee self-service, online academic recruitment, manager request and absence management. These future projects are currently being considered for prioritisation by the HR Systems Steering Committee but the upgrade of the software and database is a prerequisite to all of these.

While the extent of change the v20 Project will bring for users is limited, it does provide some immediate benefits.  These are currently being analysed and will be fully tested before their functionality is clarified. The table below lists the benefits identified to date - we will add to this as further features are confirmed.

NEW FEATURES/BENEFITS OF v20
Technical/infrastructure
The provision of a secure infrastructure.
The provision of a standard infrastructure upon which disaster recovery plans can be built.
The introduction of single sign-on which will enable users to access the different areas of CoreHR via a single route.
Software improvements
Applicant portal
The ability to forward a URL for a vacancy.
Ability for a potential applicant to sign up to “jobs by e-mail".
e-Recruitment
More robust mechanism for PDF application pack creation – fewer issues and delays.
Removal of the issues associated with ‘foreign characters’ (diacritics) in document production.
Ability to overwrite interview slots.
Interview panel - gender comes through from Personnel without the need to choose the home address field (bug fix).
Interview panel - can now go back in and edit an interview panel member.
New shortcut from Submit Web Applicants screen to Applicant Status screen.
Functionality to enable an inbuilt supporting statement to be included in the application form (up to 4000 characters).
Functionality to enable references to be requested and received via a secure online portal and viewed in the back office.
Personnel
Rehires - can now input increment due date when entering salary. Workaround no longer needed.  
Salary approvals - new field to enable users to search by department.
New function available to enable cost allocations and appointment details to be viewed from the salary approval screen.
Destination after leaving now pulls though to appointment details screen.
Target End Date and Comments can be added and amended without changing anything else on the appointment.
Cost allocation start date - updates to match commenced start date when commencing appointment.
Rehires - 0 salary line no longer appears in the View Position History screen.
"Copy request" function on staff request - all information copied from a previous staff request.
Staff request based on existing post - can now search on post number.
Approving a staff request - defaults to "allow edit".
A comments field on the allowance screen – allows up to 200 characters and will not disappear when the allowance is approved.
Cost allocations for an employee’s salary are visible to salary approvers.
Effective dating for home addresses – enables a history of address changes to be created and viewed in the back office.
New concept of “substantive appointments” makes the process of ending the substantive appointment where multiples exist much easier (replaces notion of primary and secondary appointments).
New “exact match” functionality ensures every data item has a unique appointment ID -  addresses many data quality and reporting issues.
A “weeks per year field” on the appointment automates FTE calculations for fixed hours term-time employees.
Rules can now be applied to continuous service dates, for example to exclude casual appointments.
Contract and letter templates are no longer stored on the C drive.
Read only users gain access to the “Appointment Details” area and may be able to generate correspondence (will be confirmed following testing).
Gender defaults to “unknown” when making a direct appointment.