PERDEP01_Staff in Post Report_Casuals only

Summary description

This is a report on current casual workers and teachers in post. It contains a large number of data items and is primarily intended for export to and manipulation in Excel.

Why run this report?

To check details of casuals in post at a given point in time, or to provide the basis for ad-hoc data requirements by exporting to Excel and filtering and manipulating as required.

When should you run this report?

This report can be run as and when required.

Hints & tips

  • Explanation of service dates: (reflects current setup in Core – enhancements to this area are expected with the upgrade):
    • Latest start date: this is the start of the earliest consecutive appointment with the University. This potentially includes previous service with different departments. This will be correct for all employees starting after the 1 January 2012 who have no prior service who are not subject to TUPE, and who have had no interim period of time recorded on Core as a worker or non employee (where service does not accrue).  It will also be correct for the majority of other employees who are not subject to TUPE in their current appointment.  Care should be taken when an employee may have continuous service with the University prior to April 2001 as this may not be reflected. Care should also be taken where an individual has transferred between departments at any time as this date may have been updated incorrectly.

 Available parameters

Parameter

Mandatory?

Notes

Department Code

N

If you have access to more than one department in the back office and you wish to report on only one of those departments, enter/select the relevant department code here. Multiple values can be selected.

Department Description

N

As above, enter/select the department name if required.

Administered by

N

Enter DEP (department) or DIV (division) if required.

Location         

N

Enter/select a location if required.

Personnel Number

N

Enter specific personnel number or leave blank for 'all' records.

Surname

N

Enter specific surname or leave blank for 'all' records.

Details of tabs

Tab 1

Full data set

This shows all current appointments with additional useful information from appointment records and user data area. Includes an indicator to highlight where the multiplier is not equal to the FTE (see “hints and tips” above). Data is grouped and colour coded for ease of reference.   

Tab 2

Limited data set (A4 print)

Reduced set of fields to generate a report ideal for printing, excludes pay information.

Tab3 

Home address and contact details

As well as home address details, includes email, single sign on and University card details