PERDEP09_Academic Staff Listing (Whitebook)

Summary description

This report allows you to output the academic staff listing (whitebook) data for your department or division depending on your access.

Why run this report?

  • To check that data recorded is correct.

When should you run this report?

Run as and when required.

NOTE: The university-wide version of this report will be run centrally by Personnel Services and issued to divisional representatives on a quarterly basis.

Hints & tips

Incorrect or missing data: Where the academic staff listing details are found to be incorrect, or Tab 5 identifies an individual who should be included in the report, refer to IP8 Maintaining Academic Staff Listing (Whitebook) Data (133kb) for guidance on updating records.

Available parameters






Select division if relevant

Department Code


As above, enter/select the department code if required.

Personnel Number


Enter specific personnel number or leave blank for 'all' records.



Enter specific surname or leave blank for 'all' records.

Details of tabs

Tab 1

Whitebook Full Details

Full set of academic staff listing data. Ideal for export to Excel for further data analysis.

Tab 2

Whitebook Printable

Limited set of fields to generate a report ideal for printing, shows basic person and appointment details for individuals flagged as ‘whitebook’.

Tab 3

Appointment Summary Count

Count by appointment title for employees reported in the whitebook.

Tab 4

Appointment Summary FTE

Analysis of FTE by appointment title for employees reported in the whitebook.

Tab 5

Selection by Academic Grades

Identifies individuals who by their grade could be relevant for inclusion in the whitebook, but where their appointment has not been flagged as such.