PERDEP43_Additional Directory Information

Summary description

Quick reference guide ‘PA2q: Set up a Non-employee (Visiting Academic or Student)’ includes guidance on recording useful information on visitors via a UDF. Using this report you can access all the information for visitors that has been recorded in this area.

Why run this report?

  • To identify specific information about an individual, eg their location, supervisor etc.
  • To generate a contact listing for visiting staff.

When should you run this report?

As and when required.

Available parameters




Department Code


If you have access to more than one department in the back office and you wish to report on only one of those departments, enter/select the relevant department code here. Multiple values can be selected.

Department Description


As above, enter/select the department name if required.

Employee Status


The default is 'PERMANENT', 'OPEN ENDED EXTERNALLY FUNDED', 'FIXED TERM', 'WORKER' and 'SELF FINANCING. Use the torch to select specific status(es) or remove the default list to bring back all records  (this will include non-employees).

Personnel Number


Enter specific personnel number or leave blank for 'all' records.



Enter specific surname or leave blank for 'all' records.

 Details of tab

Tab 1

Employee Details

Shows all records where the Additional Directory Information UDF has been completed.