RECDEP48_ Appointee Pre-Employment Event Checks

Summary description

This is a tracking report which identifies pre-employment information that has been entered into the Recruitment module for an appointed candidate. Includes, where applicable, GMC registration details from application data.

Why run this report?

  • To check details of which pre-employment checks have been completed and when.
  • To identify where checks are still to be made.

When should you run this report?

It is recommended that this report is run regularly to ensure that checks for new starters are initiated and completed on a timely basis.

Hints & tips

  • Results: Data is reported for each appointed candidate, whether the required checks listed have been made will only show if the details have been recorded in the event section in Core.
  • NOTE: Recommended guidance is that the initiation of checks should be recorded in the Recruitment module (and hence show on this report), but that the completion of the checks should be recorded within Personnel.
  • See also PERDEP42_ Pre-Employment Checks for the checks recorded in the Personnel module.

 Available parameters




Applicant ID


Enter a specific applicant ID or leave blank for ‘all’ records.

Applicant surname


Enter an applicant’s surname or leave blank for ‘all’ records.

Vacancy ID


Enter a specific vacancy ID or leave blank for 'all' records.

Department Code


If you have access to more than one department in the back office and you wish to report on only one of those departments, enter/select the relevant department code here. Multiple values can be selected.

Department Description


As above, enter/select the department name if required.

Details of tabs

Tabs 1-8: Person and appointment details with dates (where completed) for a range of pre-employment checks (events) for new appointees:

Tab 1


Security-related pre-employment checks such as Disclosure Scotland checks.

Tab 2


Proof of ID requested and proof checked.

Tab 3

Employment History

Gaps in employment checked.

Tab 4


Proof of qualification initiated and proof confirmed.

Tab 5


References requested and references checked.

Tab 6


Honorary Contract check initiated and checked, and/or contract signed.

Tab 7

Right to Work

Right to work evidence requested and checked.

Tab 8

Right to Return

Checks made to ensure that previous employees are allowed to return.

Tab 9

GMC Registration

Lists the GMC Registration number for the applicant where this question has been asked on the online application form.