What Access and Training do I need?

All users must complete the online data protection training and individual user agreement before access will be granted. All CoreHR roles include the ability to run Discoverer reports for the system modules and department(s) stated on the user access form.

CORE ROLE SUMMARY OF CORE ROLE MANDATORY TRAINING
 

Your role will involve using CoreHR
to undertake some or all of the following duties:

Click on links below for more course details and upcoming training dates:

Recruitment Administrator
  • Creating job adverts for the University’s website.
  • Producing shortlisting packs for recruitment panels.
  • Arranging interviews.
  • Updating applicants on their progress through the selection process.

If required: Running Reports

Recruitment Administrator
(Read Only)
  • Viewing vacancy and applicant information within CoreHR but no requirement to make updates on the system.

If required: Running Reports

Personnel Administrator
  • Setting up new starters.
  • Recording employee changes, e.g.:
    • change in hours
    • change in contract type
    • change of address
    • Recording leavers
    • Recording employees transferring to different roles across the University

If required: Running Reports

Personnel Administrator
(Read Only)
  • Viewing employee information within CoreHR but no requirement to make updates on the system.

If required: Running Reports

Staff Request Creator

  • Creating Staff Requests – forms which are required for new roles and some employee changes

Staff Request Approver (Department or Division)

  • Approving Staff  Requests – the mechanism by which new posts and appointments are set up in CoreHR.

If required: Running Reports

Pay Approver (Department or Division)

  • Responsibility for approving salaries for employees.

If required: Running Reports

HRIS Data Services Users
  • Creating Staff Requests – forms which are required for new roles and some employee changes
  • Requesting that new posts/appointments are set up in the system (raising a “Staff Request”).
  • Recruitment Administrator (see role above).

If required: Running Reports

Reporting Only
  • Running reports on some or all of the following: applicants, recruitment campaigns, employee and post data, training courses and delegates, or payroll costing.

Advised: Running Reports

Training Administrator (applicable only to those departments using CoreHR
to administer training courses).
  • Creating records of training courses.
  • Managing delegate bookings.
  • Sending joining instructions and reminders to delegates.
  • Recording course attendance.
Training Administrator (Read Only)
  • Viewing training course and delegate information.
Casuals Administrator
  • Administer casual worker and casual teacher person and appointment records.
  • Understanding Data Protection (online)
  • Administering Casual Worker Records in CoreHR (contact us to discuss requirements)