Non standard appointments
While most new appointments will be to standard University contracts and will be subject to the usual appointment process, there can be occasions when this is not appropriate and a non standard appointment is required.
Variable hours employees
Where a variable hours contract is required, the usual appointment process must be followed as they would be an employee of the University. By the 1st of the month a Variable hours claim form 
(19kb) should be completed and sent to the Personnel Administrator.
Employees on variable hours contracts receive contractual annual leave and this should be recorded on the Variable hours claim form (19kb) .
Casual workers
A casual worker can be used where there is an expectation that the work will last for less than 12 weeks. They will not be an employee of the University. Where a casual worker is required, the Casual Workers Checklist 
(98kb) should be completed and returned to the Personnel Administrator. The worker will then be issued with a casual letter of engagement. By the 5th of every month or the friday before a Casual Workers Payroll Form (98kb) should be returned to the Casual Payroll, Finance Division, Hythe Bridge Street for processing.
Casual workers receive statutory annual leave of 28 days, inclusive of bank holidays and fixed closure days (calculated on a pro rata basis depending on the number of hours worked). Their holiday entitlement is therefore equivalent to 12.07% of the hours that they have actually worked. This leave must be taken and cannot be paid as an enhancement on their hourly rate of pay. The actual leave entitlement can be calculated by using the annual leave calculator.
Casual workers should be encouraged to take annual leave throughout their engagement and this should be recorded on the Casual Workers Payroll Form (98kb) Should they have leave owed to them when they complete their assignment, this should be processed via Casual Workers Payroll Form (98kb) the and listed as taken after their assignment has completed (i.e. if they finish their assignment on 30 September with 40 hours of annual leave owed to them you would enter this on the casual payroll form as taken 3 – 7 October). It is important to note that the annual leave payment will be classed as taxable pay – particularly if they will be seeking additional employment elsewhere during the period of annual leave.
Agency workers
An agency worker can be engaged directly via the agency, using the preferred supplier arrangements if you wish. They will not be an employee of the University.
The introduction of the Agency Workers Regulations means that agency workers enjoy the same basic terms and conditions as University employees after they have accured 12 weeks qualifying service.
Once engaged, please complete an agency worker New starter form 
(114kb) , inform us of any Pay amendment form (105kb) and complete the Agency workers leavers form (108kb) and return them to the Personnel Administrator, so that the University is able to track agency workers to ensure we comply with the Agency Workers Regulations.