Summary of the planning and budgeting process during 2010/2011

Timing Body 
Divs  Servs Item
24 September 2010
BSC
n/a
Servs
BSC receive this planning timetable. BSC discuss proposed approach to planning & budgeting (P&B) including draft documentation for services.
05 October 2010
 PRAC wk0
Divs
Servs
PRAC receive this planning timetable. PRAC discuss approach to P&B for the academic divisions, and receive BSC recommendations re P&B for the services. PRAC receive first versions of divisions' income risk analyses.
mid-October
 n/a
 Divs
Servs
PRAS issue guidance to divisions and services re the documentation required in the planning process. Finance issue financial projection templates in October or November.
during MT
 n/a n/a Servs
Services work on their planning documents and financial projections.
during MT n/a Divs
 Servs
Divisions update their income risk analyses and prepare financial projections.
during MT
 PRAC wk6 & wk10
 Divs
n/a
PRAC discuss impact of CSR and Browne Review recommendations. PRAC receive updated version of divisions' income risk analyses.
14 January 2011
 n/a
n/a
Servs
Services to submit planning documents and financial projections.
24 January - 01 February 2011
BSC ch-gps
n/a
Servs
Review of services' planning documents and financial projections by BSC challenge groups with PVC(ASUC).
24-28 January 2011
Div Bds wk2
Divs
n/a
Divisional Boards discuss divisional financial projections & income risk analyses prior to submission.
28 January 2011
n/a
Divs
 n/a
Divisions to submit divisional financial projections & income risk analyses.
03 -10 February 2011
 PVCs
 Divs n/a
Review of divisions’ submissions by functional PVCs, chaired by PVC(P&R).
10 February 2011
 BSC
n/a
Servs
BSC review planning documents and synopses of review meetings held in late January. BSC agree proposed services budget total to recommend to PRAC.
22 February 2011
PRAC wk6
n/a n/a
PRAC receive divisions’ submissions, and synopses of review meetings. PRAC consider BSC report containing proposed services budget total and agree indicative budget allocations for services.
10 March 2011
BSC
Divs
n/a
123 infrastructure charges for 2011/12 to be considered by BSC.
mid March 2011 onwards
n/a
Divs
n/a
Process of preparing 2011/12 budgets to begin (NB without JRAM allocations known).
mid March 2011 onwards
n/a
n/a
Servs
Process of preparing 2011/12 budgets to begin. (Some small HEFCE allocations are unknown but indicative allocations have already been agreed by PRAC wk6).
17 March 2011
 n/a
n/a
n/a
HEFCE grant letter for 2011/12 expected to arrive.
22 March 2011
PRAC wk10
Divs
n/a
123 Infrastructure charges for 2011/121 to be considered by PRAC. PRAC receive information about the HEFCE grant for 2011/12.
28 March 2011
JRAAB
n/a
n/a
Initial JRAM allocations for 2011/12 to be considered by JRAAB.
01 April 2011
extra PRAC wk10+1
Divs
n/a
 Initial JRAM allocations for 2011/12 as recommended by JRAAB to be considered by PRAC.
01 April 2011 onwards
 n/a
Divs
n/a Divisions insert JRAM allocation into budgets.
23 May 2011
 n/a
n/a
Servs
Services to submit budgets and accompanying commentary to Finance.
26 May - 6 June 2011
 BSC ch-gps
 n/a
Servs
 Review of services’ budgets and accompanying commentary by BSC challenge groups with PVC(ASUC).
27 May 2011
 n/a
Divs
n/a
Divisions to submit budgets and accompanying commentary to Finance.
3 - 9 June 2011
 PVCs
Divs
n/a
Review of divisions’ budgets and accompanying documentation by functional PVCs, chaired by PVC(P&R).
16 June 2011
 BSC
n/a
Servs
BSC review budgets and synopses of review meetings and agree recommendation to PRAC.
05 July 2011
 PRAC wk10
n/a
n/a
PRAC review University budget which incorporates BSC report and divisional budgets.

NB 'Services' includes ASUC, 'Divisions' includes OUDCE