RAE 2008 Appeals process

On or after 1 May 2007, staff will be readily able to determine whether or not their outputs and other contributions are expected to be included in the University’s submission by contacting their divisional RAE officer. If they wish, individuals will then have the opportunity to discuss the decision about their work with their UOA co-ordinator and/or divisional office. Staff wishing to arrange such a discussion should contact their divisional RAE officer in the first instance.

Appeals are possible only against a decision not to include an individual’s outputs and contributions in the University’s submission. It is expected that appeals would be made only in relation to equal opportunities issues, or where there are grounds for special consideration. An appeal cannot be lodged regarding the peer view of the quality of the individual's outputs. The appeals process will not extend to the UOA to which an individual’s outputs and contributions would be returned, nor whether an individual can ‘opt out’ of the University’s submission.

If an individual wishes to appeal against a decision not to include their research outputs and other contributions in the University’s submission on equal opportunities grounds, or where there are grounds for special consideration, the following appeals process will be followed. In such cases, an appeal could be lodged by an individual for them to be returned with fewer than the expected four outputs. Individuals are asked not to contact the Pro-Vice-Chancellor (Research) directly, but to follow this process. It is expected that the majority of all appeals for those staff in post on 31 January 2007 will have been resolved by 22 June. Appeals should wherever possible be lodged with the relevant divisional RAE officer before 31 May.

  • The individual should inform their divisional officer in writing that they wish to appeal against the decision, stating the grounds on which they wish to make the appeal.
    • Individuals who are members of OUDCE1 and individuals employed solely by Colleges should contact the divisional officer of the UOA in which their outputs and other activities have been considered2.
  • The divisional RAE officer will inform the head of division of the individual’s decision to appeal in a timely manner.
    • Where the co-ordinator is the head of the individual’s department, or their faculty board chair, the co-ordinator will be expected to provide their recommendation to the head of division. This would include their view of the quality of outputs considered in view of their knowledge and understanding of the subject area; and if relevant a summary of the individual’s eligibilty to be considered for special circumstances; and their view on the number of outputs with which the individual may be returned, given the special circumstances.
    • In those UOAs where the co-ordinator is not the departmental head or faculty board chair, these latter post-holders first will review the case and provide a recommendation for the head of division to consider. This would be the same as given at (a) above.
    • Where the individual is a member of OUDCE, or employed solely by a College, the relevant co-ordinator’s peer view of the quality of the outputs and other contributions would be submitted to the appropriate head of division, as at (a) above.
    • In those cases where an individual is in one division, but the co-ordinator of the UOA for which they have been considered is in a different division, both heads of division will consider the individual’s case as described at 3.
  • The head of division(s) will consider the individual’s case, taking account of the decision already made in relation to the quality of outputs included, and ensuring that the correct number of outputs were considered, in keeping with the individual's personal circumstances. The head of division(s) would also consider the report on the quality of the outputs from the departmental head or faculty board chair (if they are not the UOA co-ordinator).
  • The head of division(s) will decide, on behalf of their divisional board, whether or not to change the original decision. This decision would be based on a consideration of the individual’s circumstances (to ensure the correct number of outputs have been considered), their contributions to the submission, and how inclusion would impact on the assessment of the return against Oxford’s overall RAE expectations.
  • The individual will be informed of the head of division’s decision by letter, which would offer a meeting should the individual wish to discuss the matter further.
  • If an individual wishes to appeal against the head of division’s decision, they should then contact the central RAE team in PRAS. All of the evidence considered and the justification for the head of division’s decision will then be passed to the Pro-Vice-Chancellor (Research), who will make a final ruling.

1 Oxford University Department for Continuing Education.

2 If necessary, individuals should contact PRAS officers for confirmation of which divisional officer to approach.