Tenders
A tender is a formal offer to carry out a stated research project for an agreed price. Tenders differ to applications for research sponsorship in one important respect. If the sponsor accepts an initial tender proposal, then a binding contract immediately comes into existence. This means that the applicant will be legally bound to deliver the project as described in the first submission, including the methodologies, milestones, and aims of the research project itself. The applicant will also automatically be bound by the price quoted and the terms and conditions of contract that accompany the call for tender.
As tenders are usually non-negotiable, it is important that the content is reasonably precise; that the research proposal and deliverables are feasible with the time and resources available; that the budget is an accurate reflection of the work described in the project proposal; and that the University is able to agree to the terms and conditions of the contract. To help with this, Research Services is happy to provide assistance.
For specific advice on tenders submitted to the European Commission, please see our European Commission Tenders page.
How Research Services can assist
As for all other types of research sponsorship, it is helpful if Research Services is made aware of a proposed tender as early as possible, but in any case at least five days before the tender submission date. While the content of the proposal is clearly the responsibility of the research team, Research Services will help by:
- advising on the budget to ensure compliance with the sponsors' rules on price and to ensure that all of the University's costs are included.
- preparation of a covering letter for submission with the tender documents suggesting alternative terms and conditions where the University is unable to accept those proposed by the sponsor.
A Call for an Expression of Interest
A call for an Expression of Interest is a precursor to a call for tender but is not a funding mechanism in itself. It is an instrument by which potential applicants can influence and shape work programmes while sponsors get a feel for the type and level of expertise on offer. Expressions of Interest are also used to establish lists of potential tenderers for specific restricted tenders (as distinct from open tenders, to which anyone can apply).