ResearchProfessional.com

What is a workgroup?

Workgroups are a way of grouping together and sharing tailored information about funding opportunities for different groups.

Each workgroup has a homepage where pre-configured saved searches and folders/lists of selected funding opportunities that are relevant to that group can be saved.

Workgroups have been created for each Division in the University and further workgroups can be created underneath these for specific departments, research groups or research themes, forming a tree or hierarchy of workgroups. Interdisciplinary workgroups can also be created.

Each workgroup has an Editor who is responsible for the content on the workgroup homepage.If you would like to have a workgroup for your department/group/theme this can be set-up - please see How do I set-up a new workgroup for details.

View current top-level workgroups on ResearchProfessional.com (please note that you will need to log-on or click on campus access to view these and any sub-groups)::

• University of Oxford workgroup
  • ASUC workgroup
  • Humanities Division workgroup
  • International Funding and Collaboration workgroup
  • Knowledge Exchange workgroup
  • MPLS Division workgroup
  • Medical Sciences Division workgroup
  • Social Sciences Division workgroup

How are workgroups used?

You can browse the saved searches and folders of funding opportunities on the workgroup homepages.

You can sign-up for email alerts based on saved searches that have been set-up for a workgroup, rather than having to create your own (although you can still create your own as well).

You can bookmark saved searches or folders of funding opportunities that you see on the workgroup homepages so that they appear in your own personal area in the Funding panel, for easy access.

You can join as many workgroups as you wish - this will add shortcut(s) to the workgroup homepage(s) to your "My Groups" folder in the Directory section for easy access.

If the Workgroup Editor creates 'magazines' of funding opportunities, these can be sent to all workgroup members.

What does a Workgroup Editor do?

Create saved searches and/or folders of bookmarks to selected funding opportunities and save these to the workgroup homepage.

Annotate and add internal deadlines to individual funding opportunities and sponsors.

Edit the text on the workgroup homepage (their name will automatically appear on this page as the Workgroup Editor).

View reports about how many times workgroup members have logged on to the site and how many members have subscribed to which email alerts.

If they wish to, they can circulate email alerts based on the saved searches they have created, and/or circulate links to the folders of selected funding opportunities to researchers they think would be interested [this may not be necessary if researchers have signed up to receive the email alerts directly and/or regularly browse the workgroup pages]

If they wish to, they can create and distribute magazines (online lists of selected funding opportunities) to workgroup members.

In future releases of ResearchProfessional.com, they will be able to prioritise and edit the workgroup email alerts before they are sent out to subscribers.

How do I set-up a new workgroup?

1. If you are interested in getting a workgroup set-up for your department/research group/theme, you will firstly need to identify someone who is prepared to be a Workgroup Editor (see above for what is expected of them). Note that you can have more than one Editor per workgroup.
2. The next step is to speak to the contact below for your Division who will discuss with you where your proposed workgroup best sits in the workgroup hierarchy and if there are any overlaps or parallels with another group you may want to consider.
3. Your Divisional contact will then be able to set-up the workgroup for you and provide access to the person who has agreed to act as the Workgroup Editor, so that they can begin to set-up the content for the workgroup home page.
4. A Workgroup Editor's Guide to RP.com is available to help Workgroup Editors with the tasks above. If you would prefer to arrange a training session on how to set-up your workgroup page, please see the training sessions being run at OUCS, which will cover workgroup editors tasks, or contact your Divisional contact below in the first instance:

What does a Workgroup Administrator do?

Workgroup Administrators are an additional role that can do everything that a Workgroup Editor can, plus:

• Create new workgroups and move or delete existing workgroups underneath their workgroup
• Set users up as Workgroup Editors
• Create user accounts and add and remove users in their workgroups

In the first instance, all Divisional contacts listed above will be Workgroup Administrators, as well as Claudia Kozeny-Pelling and Zoë Power from Research Services, who are University-wide Administrators.