Memo M8/12: Health and Safety Self Assurance Toolkit
The Health and Safety Self Assurance is due for completion by the end of September 2012.
As head of department (including faculties and units), you are asked to formally approve your department’s self assurance questionnaire. This memorandum outlines how this is done and provides links to further information and support.
Approval process
University Memorandum M4/12 was issued earlier this year asking all departments to complete the new online Health and Safety Self Assurance Toolkit.
http://www.admin.ox.ac.uk/safety/selfassurance/
Your departmental safety officer was then issued with a username and password to access the online toolkit and answer the questions. To complete the process, you are now asked to review those answers and formally approve the department’s response.
To do this, you will be issued with your own username and password next week (w/c 3 September 2012). (NOTE: this will arrive as a separate email from ‘UAS Toolkit_Support’)
Once you have notification from your departmental safety officer that the questionnaire is ready to submit, please login via the following address and review the answers.
http://oxford.financesat.co.uk/security/login
If you are in agreement with the assessment, please click the green Submit button at the top of the page. Otherwise, please notify your departmental safety officer of any necessary changes.
If submission is attempted before all the questions are completed, you will receive an error message, along with a list of those questions requiring attention.
On submission, the green Submit button will change to a red Edit button. If necessary, this can be used to make any subsequent changes.
Once submitted, please use the outcome of the assessment to identify and implement any necessary improvements. At this point you may wish to consult your departmental safety advisory committee, area safety officer or the University Safety Office for advice. The summarised and anonymous results will be used to monitor the University’s overall performance. The exercise though is ultimately about supporting individual departments and as such, it will not be used to rank departments in any way.
If you have any questions, please contact your departmental safety officer, in the first instance, or the University Safety Office.
B Jenkins
31 August 2012