Health and Safety Self Assurance
Heads of departments are expected to satisfy themselves that the health and safety arrangements within their departments meet the requirements of University policy statements. This has been done, in part, by completing and submitting a ‘self assessment of health and safety compliance’ form. However, the completion of this form has been sporadic and its effectiveness at helping departments assess their performance was limited. To improve and provide further support to departments, a web-based health and safety self assurance toolkit has been developed, based upon the existing finance toolkit.
From April to September this year all departments are asked to complete the health and safety self assurance toolkit. Heads of department are responsible for ensuring the self assurance is completed within this timescale. However, it is assumed that departmental safety officers will be nominated to undertake the review, complete the questionnaire and submit this to their head of department for approval. Once the head of department has approved their assessment, it will be forwarded to the University Safety Office.
Head of Department Authorisation
The Health and Safety Toolkit is now due for submission. Details on how this is done are given within the following memo:
M8/12 Health and Safety Self Assurance Toolkit
Heads of Department should have received an email with their username/password. If this is not the case, please email ‘toolkit_support@admin.ox.ac.uk’.
For clarification, the green ‘Submit’ button is only visible to Heads of Department. Once the Departmental Safety Officer has answered all the questions, they should notify their Head of Department who can then login and access this button to submit the completed questionnaire.
If, for any reason, you are unable to submit your questionnaire by the end of September, or indeed have any further questions, please email ‘postmaster@safety.ox.ac.uk’.
The following links provide detailed information on the self assurance toolkit and the accompanying training sessions:
- M8/12 Health and Safety Self Assurance Toolkit - Heads of Department further instructions
- M4/12 Health and Safety Self Assurance toolkit
- Departmental guide to the health and safety assurance toolkit
(1,720kb) - Health and safety self assurance training
- self assurance training document
(1,613kb)
Any questions, please contact the Safety Office directly, or the ‘Toolkit Help Desk’ via the login page.