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Regulations for other University Bodies


Council Regulations 2 of 2004

Made by Council on 30 June 2004
Amended on 4 May 2006, 22 March 2007, 15 January 2009, 18 February 2010, 6 May 2010 (date of effect 1 August 2010) and 15 October 2013 (
Gazette, Vol. 144, p. 82, 17 October 2013)

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Part 1: Benefices Delegacy

1.1. There shall be a Benefices Delegacy consisting of:

(1) the Vice-Chancellor;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the Regius Professor of Divinity;

(6) the Lady Margaret Professor of Divinity;

(7)-(10)  four members of Convocation, who shall be elected by Congregation and whose period of office shall be six years.

1.2. (1) Of the elected members, two shall vacate office every three years.

(2) No person who has been an elected member for the full period shall be re-eligible until after the expiry of two years.

1.3. Whenever the University becomes entitled to exercise the right of presentation to a vacant benefice, the delegacy shall have power, subject to the approval of Council, to select the priest to be offered presentation.

1.4. (1) The delegacy shall advise the Vice-Chancellor from time to time on the appointment of suitable persons to act as representatives of the University in connection with the exercise of rights of presentation, as required by section 8 of the Patronage (Benefices) Measure 1986.

(2) After taking into account the advice of the delegacy, the Vice-Chancellor shall have power to appoint, or to authorise the appointment of, those representatives when required.

(3) After accepting appointment in respect of a particular vacancy in a benefice, the University's representative shall, in connection with the exercise of the right of presentation to the benefice concerned, discharge on the University's behalf the functions of a registered patron so far as is required by the Measure.

(4) The delegacy shall offer to those representatives such guidance as it judges appropriate on the discharge of the functions assigned to them.

1.5. The Vice-Chancellor shall have power, whenever the consent or concurrence of the University is required as patron of a benefice, to give that consent or express that concurrence on behalf of, or in the name of, the University.

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Part 2: Clubs Committee

Amended on 11 January 2007, 16 February 2012, 21 June 2012 and 26 September 2013 (Gazette, Vol. 144, p. 2)

2.1. There shall be a Clubs Committee consisting of:

(1) the Assessor, who shall chair the committee;

(2) the Assessor-elect;

(3) a member of Congregation, being a Senior Treasurer of Amalgamated Clubs, appointed by the Conference of Colleges;

(4) a member of Congregation, being a Senior Treasurer or Senior Member of a sports club registered with the Proctors, appointed by the University Sports Strategic Subcommittee of the Education Committee;

(5) a resident student member appointed by the Graduate Committee of the Oxford University Student Union;

(6) a resident student member appointed by the Executive Committee of the Oxford University Student Union;

(7), (8) two resident student members, being the secretary of a non-sports club or publication registered with the Proctors, appointed by the Clubs Committee.

2.2. The period of office for the members appointed under regulation 2.1. (3)-(4) above shall be three years, and that for the members appointed under regulation 2.1. (5)-(8) shall be one year.

2.3. Members appointed under regulation 2.1 (3)–(8) above shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

2.4. Notwithstanding regulation 2.3 above, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

2.5. The committee may co-opt not more than one other person, who shall hold office for a period to be determined by the committee.

2.6. The committee shall:

(1) operate a scheme to provide assistance for university clubs, societies, and publications, and in particular to receive and decide applications for financial assistance from university clubs, societies, and publications;

(2) have the power to require those clubs, societies, and publications to satisfy such conditions as it may from time to time determine as a precondition of any assistance granted under paragraph (1) above, and have the further power to take such steps as may be necessary to satisfy itself that any grants so made have been applied in accordance with any conditions laid down;

(3) have power to provide and administer a Clubs Central Office, and appoint secretarial and clerical staff, and, subject to the concurrence of Council, determine their conditions of service;

(4) be responsible for the expenditure of all moneys allocated to the committee;

(5) consider questions concerning clubs, societies, and publications referred to it by any university body and generally advise on all such matters.

2.7. The Director of Finance and Secretary of the Chest may receive contributions from the colleges, societies, Permanent Private Halls, and other institutions designated by Council by regulation as being permitted to present candidates for matriculation and, subject to the consent of Council, from any other persons, or bodies of persons, these funds to be applied for the purposes of the committee; and the committee may charge such fees to members of the University using the services provided under its auspices as it shall think fit.

2.8. The Committee shall make a brief annual report to the General Purposes Committee of Council, for subsequent publication in the University Gazette for the information of members of Congregation.

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Part 3: Committee for the Language Centre

Amended on 17 November 2005, 4 May 2006, 7 June 2007, 30 July 2009 (date of effect 1 October 2009), 16 February 2012 and 21 June 2012

3.1. There shall be a Committee for the Language Centre, consisting of:

(1) the Pro-Vice-Chancellor (Education, Academic Services and University Collections), or his or her nominee, who shall chair the committee;

(2),(3) one person appointed by each of the Mathematical, Physical and Life Sciences, and Medical Sciences Boards;

(4) a person appointed by the Humanities Board, not being a member of either the Faculty of Medieval and Modern Languages, the Faculty of Oriental Studies or the Faculty of Linguistics, Philology, and Phonetics;

(5) a person appointed by the Social Sciences Board, not being a member of the Department of Education;

(6) a person appointed by the Continuing Education Board;

(7) a person appointed by the Senior Tutors' Committee of the Conference of Colleges;

(8) a person appointed by the Board of the Faculty of Medieval and Modern Languages;

(9) a person appointed by the Board of the Faculty of Oriental Studies;

(10) a person appointed by the Board of the Faculty of Linguistics, Philology, and Phonetics;

(11) a person appointed by the Board of the Department of Education;

(12) the Director of the Language Centre;

(13), (14) two student members appointed by the Council of Oxford University Student Union, of whom one shall be a representative of graduate students and one a representative of undergraduate students.

3.2.The period of office for the members under regulation 3.1 (2)-(11) above shall be four years, and that for the members under regulation 3.1 (13) and (14) shall be one year.

3.3. Members appointed under regulation 3.1 (2)–(11) and 3.1 (13), (14) above shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

3.4. Notwithstanding regulation 3.3 above, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

3.5.The committee shall have power to co-opt up to three additional members, who shall hold office for periods to be fixed by the committee.

3.6. The duties of the committee shall be:

(1) to determine the policy of the centre, and to exercise general supervision over its work;

(2) to appoint the Director and Assistant Director of the centre, and to prescribe their duties and conditions of service, subject to the approval of Council;

(3) to submit a report annually to Council.

3.7. The Director shall, subject to report to the committee:

(1) appoint the supporting staff of the centre (other than the Assistant Director) and prescribe their duties and conditions of service subject to the provisions of any statute or regulation of general application;

(2) make provision for the lighting, warming, water supply, and cleaning of the premises allocated to the centre.

3.8. No student member shall be present for the discussion of, or receive the papers or minutes relating to, reserved business as defined in regulation 7 of the Regulations for Council.

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Part 4: Maison Française

Amended on 16 February 2012 and 21 June 2012

4.1. The Maison Française shall be recognised by the University

(1) as a centre for the exchange of information on matters of learning and scholarship pertaining to France, the French-speaking world, and their European context;

(2) as an academic centre for information required by members of the University who are engaged on French studies, or who desire to visit France in connection with their studies;

(3) as a centre to which French academics and students may resort for the furtherance of their work and studies in the context of the University of Oxford.

4.2. Council shall appoint a member of Congregation to represent the University on the Comité Directeur, which is established by the relevant authorities in Paris to appoint the Director of the Maison, and to control the activities of the Maison.

4.3. There shall be an Oxford Committee

(1) to be answerable to the University for the conduct of the Maison;

(2) to advise the Director on relations between the Maison and the University, to assist him or her in establishing the programme of activities at the Maison, and to ensure the association of French graduates and other French academic visitors with the colleges, departments and faculties of the University;

(3) to consult when necessary with the Comité Directeur in order to ensure that the policy laid down by that Comité shall be in harmony with the policy and regulations of the University;

(4) to make grants to the Maison out of funds deposited for the purpose with the Central Administration.

4.4. This committee shall be composed as follows:

(1) The Vice-Chancellor;

(2) The Director of the Maison;

(3-5) Three members of Congregation appointed by Council, one of whom shall be the person appointed under clause 2 above;

(6-8) Three members appointed by the Board of the Faculty of Medieval and Modern Languages, one of whom shall be the Marshal Foch Professor of French Literature;

(9) One member appointed jointly by the Divisions of Humanities and Social Sciences.

The appointed members of the committee shall hold office for three years.

The committee shall have power to co-opt up to three additional members for periods not exceeding three years.

Appointed and co-opted members shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

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Part 5: Delegacy for Military Instruction

Amended on 4 May 2006, 16 February 2012, 21 June 2012 and 22 November 2012

5.1. There shall be a Delegacy for Military Instruction consisting of;

(1) the Vice-Chancellor;

(2), (3) the Proctors;

(4) the Assessor;

(5) the Commanding Officer of the Oxford University Officers Training Corps (or his or her representative);

(6) an officer nominated by the Commanding Officer of the Oxford University Officers Training Corps;

(7) the Officer Commanding the University Air Squadron (or his or her representative);

(8) the Officer in Charge of the University Royal Naval Unit (or his or her representative);

(9) the Chichele Professor of the History of War;

(10) an external member appointed by the Admiralty Board of the Defence Council;

(11) an external member appointed by the Army Board of the Defence Council;

(12) an external member appointed by the Air Force Board of the Defence Council;

(13) an external member appointed by the Principal of the Royal Agricultural College, Cirencester;

(14)-(19) six members of Convocation elected as provided in regulation 5.3. below;

(20) an external member appointed by the Vice-Chancellor of Oxford Brookes University;

(21) an external member appointed by the Vice-Chancellor of the University of Reading.

5.2. The delegacy shall have power to co-opt up to five persons as additional members of the delegacy, whose period of office shall be two years, and who may serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

5.3. (1) Of the six elected members of Convocation one shall be elected by Congregation, one by Council and one each by the Boards of the Humanities, Mathematical, Physical and Life Sciences, Medical Sciences, and Social Sciences Divisions.

(2) Their period of office shall be four years, and they officeshall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. One or two shall vacate office every year.

(3) The period of office for the members under regulation 5.1 (6), (9), (11)–(13), (20) and (21) above shall be four years and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(4) Notwithstanding regulations 5.2 and 5.3 (3) above, in the case of appointed and co-opted members the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

5.4. The duties of the delegates shall be:

(1) to elect, subject to the approval of the Vice-Chancellor, one of the members of the delegacy as chairman, who shall serve for a period of three years with the possibility of renewal;

(2) to elect one of the members of the delegacy as deputy chairman, and one as secretary;

(3) to oversee the training and other activities of the student members of the Oxford University Officers Training Corps, the University Air Squadron, and the University Royal Naval Unit;

(4) to facilitate the relationships between the universities whose members participate in cadet programmes and representatives of the armed forces in the Oxford University Officers Training Corps, the University Air Squadron, and the University Royal Naval Unit, and other organisations concerned with military education;

(5) to promote mutual understanding between the universities and the armed forces.

5.5. The delegates shall have power:

(1) to receive and administer sums contributed for the promotion of military studies in the University;

(2) to make and vary from time to time standing orders for carrying out the provisions of these regulations.

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Part 6: Committee for the Proctors' Office

Amended on 2 June 2011 (date of effect 1 October 2011), 16 February 2012 and 21 June 2012

6.1 There shall be a Committee for the Proctors' Office consisting of:

(1) the Vice-Chancellor or his or her nominee, who shall chair the committee;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the Director of Estates;

(6), (7)  two members appointed by Council, at least one of whom shall be a former Proctor.

Those elected under (6), (7) shall hold office for five years and shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

6.2 The committee shall meet as frequently as business dictates.

6.3 The committee shall ensure that the Proctors' Office provides adequate support for the Proctors and the Assessor, and shall represent the interests of the Proctors' Office within the University.

6.4 (1) The committee shall, under Council, have control of any moneys placed at its disposal by Council for the staffing and running of the Proctors' Office and shall have responsibility for any staff appointed against such moneys, including such persons as the Vice-Chancellor may appoint as Constables under the powers reserved to the Chancellor or Vice-Chancellor in section 23 of the Oxford Police Act, 1881.

(2) The committee shall also be responsible for meeting the expenses of Special constables appointed by the Chancellor and Vice-Chancellor, the stipends payable to the Proctors, the Pro-Proctors, and the Assessor, and expenses incurred by the Proctors and the Assessor in connection with their duties.

6.5 The committee shall be responsible for the appointment, induction, appraisal, and career development of the Clerk to the Proctors, who shall be responsible under the Proctors for supervising and directing the staff of the office except for those members of staff, including the Constables, for whom responsibility is allocated by the Proctors to the University Marshal.

6.6 The committee shall be available for informal consultation by the Proctors.

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Part 7: Committee for the Ruskin School of Art

Amended on 28 April 2005, 12 November 2009, 16 February 2012, 21 June 2012 and 15 October 2013 (Gazette, Vol. 144, p. 82, 17 October 2013)

7.1. There shall be a Committee for the Ruskin School of Art consisting of:

(1), (2) two persons appointed by the Humanities Board, one of whom shall chair the committee;

(3) the Ruskin Master of Drawing;

(4)-(7) four other persons holding teaching posts in the Ruskin School, who shall be elected by all those holding such posts except the Ruskin Master of Drawing under arrangements as per Council Regulation 19 of 2002, regulations 36-44;

(8) a person appointed by the Committee of Senior Tutors.

7.2. (1) The committee may co-opt not more than five persons as additional members.

(2) The period of office for appointed, elected, and co-opted members shall be three years, and no appointed, elected or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(3) Notwithstanding regulation (2) above, in the case of appointed and co-opted members the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

7.3. The committee shall have the function and powers of a board of a faculty as defined in Council Regulations 19 of 2002, regulation 2, in respect of the Ruskin School and the Study of Art in the University.

7.4. Student members shall be represented at meetings of the committee by:

(1) the chairman of the Ruskin School Joint Consultative Committee;

(2) a person appointed by the Ruskin School Joint Consultative Committee from among its own members.

7.5. The student members shall:

(1) serve for one year, and shall be eligible for re-election if they remain members of the Ruskin School Joint Consultative Committee;

(2) be entitled to speak at meetings of the committee but not to vote;

(3) respect the conventions of the committee as set out in its standing orders.

7.6. (1) No student member shall be present for the discussion of reserved business as defined in regulation 8 of the Regulations for Council.

(2) The student members shall receive the full committee agenda paper but not the papers or minutes relating to reserved business.

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Part 8: Sheldonian Theatre

Amended on 16 February 2012, 21 June 2012 and 21 December 2012

8.1. There shall be Curators of the Sheldonian Theatre consisting of:

(1) the Vice-Chancellor;

(2), (3) the Proctors;

(4) the Assessor;

(5)–(7) three members of Congregation elected by Congregation, whose period of office shall be six years, and serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

8.2. The curators shall:

(1) have charge of the theatre and its precincts, and make provision for its lighting, warming, water-supply, and cleaning;

(2) make arrangements for the conduct of the business at the Encaenia; and

(3) have power to appoint and remove all persons whose services may in their judgement be required, whether for a time or continuously, for any purpose connected with the theatre.

8.3. (1) The Vice-Chancellor shall have power to hold Congregations and Convocations in the theatre, when he or she thinks fit, and to grant the use of the building for any academical purposes.

(2) Applications for its use for other purposes shall be referred to the curators.

8.4. For the purposes outlined in 8.2 and 8.3 above, the curators shall receive and apply any net income from activities in the theatre, and such other sums as may be determined from time to time by Council by regulation or otherwise.

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Part 9: University Club

Amended on 21 September 2006, 16 February 2012 and 21 June 2012

9.1. The University Club shall be a social and recreational facility principally for University staff and graduate students. The Club will offer social, catering and sporting facilities to its members and their guests, with particular reference to those members who do not have access to college facilities. It will aim to provide an environment in which all members can interact both socially and professionally, regardless of institution, employment grade, or college affiliation.

9.2. The direction and control of the Club, and of the expenditure of any moneys placed at its disposal by Council, shall be exercised by a Management Committee ("the Committee") consisting of five persons appointed by the General Purposes Committee of Council, one of whom shall be appointed as Chairman by the General Purposes Committee.

9.3 (1) Others may be invited to attend meetings at the discretion of the Committee.

(2) The period of office for Committee members shall be three years and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

9.4 Admission to membership of the Club shall be open to the following classes of persons:

(1) members of the University engaged within the University in advanced study or research, in teaching or in administration;

(2) employees of the University and those of Recognised Independent Centres;

(3) visitors, whether members of the University or not, who are temporarily in residence at Oxford for the purpose of advanced study or research in the University;

(4) persons registered as graduate students of the University; and

(5) other persons at the discretion of the Committee.

9.5 The Committee may delegate its responsibilities to subcommittees.

9.6 The General Manager and the Committee shall consult with the Members of the Club in the design and operation of the Club's facilities by such means as the Committee may consider appropriate.

9.7 The Committee may make rules for the conduct of its meetings and generally for the operation of the Club which are consistent with regulations 9.1-9.6.

9.8 The Committee shall submit a report annually to the Planning and Resource Allocation Committee of Council.

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Part 10: Curators of the University Parks

Amended on 16 February 2012, 21 June 2012, 14 July 2005 (Gazette, Vol. 143, p. 2, 20 September 2012) and 26 September 2013 (Gazette, Vol. 144, p. 2)

10.1. There shall be Curators of the University Parks consisting of:

(1) the Vice-Chancellor, or a member of Congregation appointed by the Vice-Chancellor who shall act as chairman;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the chairman of the Buildings and Estates Subcommittee (or another member of the subcommittee nominated by its chairman);

(6), (7)  two persons elected by Congregation;

(8), (9)  two persons appointed by Council.

10.2. (1) The period of office for the members under regulation 10.1 (6)-(9) above shall be six years, and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, in the case of those appointed under regulation 10.1 (8),(9), the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

(2) The curators may co-opt not more than two persons as additional members for such periods as they think fit.

10.3. (1) The curators, under Council, shall have charge of the Parks, including the Fishery in the Cherwell, the former Bathing Place and Mesopotamia Walk, save that the maintenance, use, and timetabling of all the university sports facilities in the Parks shall be the responsibility of the University Sports Strategic Subcommittee of the Education Committee, and of any other land the care of which may be entrusted to them from time to time by the Buildings and Estates Sub-Committee.

(2) For this purpose the curators shall receive and apply any net income from activities in the Parks, and such other sums as may be determined from time to time by Council by regulation or otherwise.

10.4. The curators shall submit a report annually to Council.

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Part 11: Oxford University Society

Made by Council on 21 October 2004
Amended on 8 March 2007, 1 May 2008 and 26 June 2009

Purpose

11.1. The Oxford University Society (“the Society”) shall be an organisation within the University under Council for bringing together alumni of the University and encouraging and co-ordinating their support for the collegiate University, other than that concerned with fundraising. It serves as the focus for alumni relations and activities on behalf of the University.

Branches

11.2. The University, through the Oxford University Society, may recognise any regional group (known as a “branch”) pursuing the objectives of the Society, with the agreement of and under guidelines laid down by the Society. Subject to the above, such entities will be organised by volunteer members of the Society and be autonomous in their operations.

Membership

11.3. The membership of the Society shall be open to the following categories of persons

(1) Members of the University other than undergraduate student members

(2) Those who have a close association or affinity with the University, its constituent colleges or other associated bodies.

11.4. These categories may be modified under guidelines determined by the Board with the approval of Council.

Governance

11.5. The direction and control of the Society and the expenditure of the funds under its control shall be exercised, under Council, by the Board. The Board shall submit an annual budget to Council for the operating costs of the Society.

11.6. The President of the Society shall be the Chancellor.

11.7. There shall be Vice-Presidents of the Society and an Advisory Committee to support the President and to advance the aims of the Society.

11.8. There shall be a Board of the Society (“the Board”) with the following powers, which may be altered or added to by the Society with the approval of Council:

(1) to manage the business of the Society and to exercise all the powers of the Society;

(2) to manage the Society’s funds from whatever source and wherever deposited, including the funds previously managed by the separate charitable company known as The Oxford University Society and the Helmore Bequest. In this regard:

(a) bequests, gifts, and other payments to the Oxford University Society shall be added to these funds.

(b) the University may resolve that payments to the University for the purpose of alumni relations should be added to these funds.

(c) payments by the University for the operation of the Society will be separately identified, and accounted for by the Secretary of the Society (in his/her capacity of Head of Alumni Relations) to the Pro-Vice-Chancellor (Development and External Affairs).

(3) to advise the University on matters pertaining to alumni relations;

(4) to promote activities and develop services in furtherance of the objectives of the society;

(5) to offer scholarships and to make grants to students both to meet need and to encourage initiative;

(6) to engage in other activities from time to time in furtherance of the objectives of the Society;

(7) to make, repeal and alter Standing Orders for the management of the Society and its affairs;

(8) to delegate any of its powers or the implementation of its resolutions to any committee or persons (whilst remaining responsible for the proper exercise of any such delegated powers).

11.9. The Board shall have the following Honorary Officers: a Chairman, a Vice-Chairman and a Treasurer. They shall provide direction, guidance and support to the Secretary of the Society. They shall serve not more than two consecutive four-year terms. The Vice-Chairman and Treasurer shall be elected by the Board from amongst their number (the Vice-Chairman being one of those elected by members of the Society under regulation 11.11.(2) below).

11.10. The Chairman of the Board shall

(1) be appointed by the Chancellor;

(2) normally take the chair at meetings of the Board;

(3) have a casting vote;

(4) be an ex officio member of the Editorial Advisory Board of Oxford Today.

11.11. The membership of the Board shall be:

(1) eight persons appointed by Council, four of them after consultation with the Chairman of the Conference of Colleges;

(2) eight members of the Society, not fewer than four of whom shall be elected by members of the Society in accordance with the Society's Standing Orders, the remainder to be appointed by the Board after consultation with the Society's branch officers;

(3) members appointed or elected under paragraphs (1) or (2) above shall not serve more than two consecutive four-year terms.

11.12. The Board may co-opt up to three members, who shall serve for one year and shall be eligible for reappointment.

General Meetings

11.13. The Board

(1) shall convene an Open Meeting of Members once in each year in accordance with the Society’s Standing Orders and may do so at such other times as the Board shall determine;.

(2) may convene Extraordinary General Meetings in accordance with the Society’s Standing Orders if it sees fit, and shall do so on the requisition in writing of at least fifty members of the Society.

The Secretary

11.14. The Secretary to the Society shall be the Head of Alumni Relations within the University and shall be the executive officer of the Society. He or she shall report jointly to the Chairman and to the Pro-Vice-Chancellor (Development and External Affairs).

Modification of these Regulations

11.15. Council may modify these Regulations, in consultation with the Board.

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Part 12: Joint Committee for the Recognised Independent Centres

Made by Council on 12 January 2006
Amended on 24 February 2011, 16 February 2012 and 21 June 2012

12.1. The Joint Committee for the Recognised Independent Centres shall consist of:

(1)-(3) three members appointed by the General Purposes Committee, none of whom shall have any prior interest in or involvement with the Centres, of whom at least two shall be members of Council, and one of whom shall be appointed to act as chairman by the General Purposes Committee;

(4) the Pro-Vice-Chancellor (Development and External Affairs);

(5) the Pro-Vice-Chancellor (Education);

(6) one of the Proctors or the Assessor as may be agreed between them;

(7)-(11) the Directors of each of the Recognised Independent Centres; and

(12)-(23) those University members serving on the Governing Body of each of the Recognised Independent Centres.

12.2. Members appointed under regulation 12.1.(1)-(3) shall be appointed for a period of three years, and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

12.3. Members appointed under regulation 12.1.(12)-(23) shall be appointed for a period of two years, renewable for one further and final term of two years.

12.4. The committee shall have powers to co-opt up to two additional members for periods of two years, renewable for one further and final period of two years.

12.5. The committee shall act to ensure consistency in the relationships with, and the application of University policies towards, the Recognised Independent Centres.

12.6. The committee shall conduct regular reviews of the activities of each Centre in so far as they relate to the University and report upon them to Council. Each Centre shall be reviewed at least once in every five years.

12.7. A sub-group of the committee, consisting of members appointed under regulation 12.1.(1)-(5), shall:

(1) meet separately from the full committee, and review the Centres' compliance with the terms of the Agreement between the University and each Recognised Independent Centre;

(2) keep under review the University's relationships with the Centres under the principles and protocol agreed by Council from time to time;

(3) report to Council accordingly.

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Part 13: Trustees of the University of Oxford Staff Pension Scheme

Made by Council on 3 December 2009

13.1. The University of Oxford Staff Pension Scheme, established under Deed of Trust ('the Trust Deed and Rules of the Scheme'), shall be administered in accordance with the terms of the Trust Deed and Rules of the Scheme by Trustees appointed in accordance with the provisions of the Trust Deed and Rules of the Scheme as follows:

(1)-(5) five persons appointed by Council;

(6)-(9) four persons who are members of the scheme (three of whom must be active contributing members and one of whom may be a pensioner member) nominated and elected by the active contributing membership of the scheme;

(10) a person who is a pensioner member of the scheme nominated and elected by the pensioner membership of the scheme;

(11) a person appointed by the Vice-Chancellor to be chairman, after consultation with the Trustees appointed or elected under paragraphs (1)-(10) above.

13.2. Each Trustee shall be appointed or elected for a period not exceeding three years and, subject to regulation 13.3 below, shall be eligible for reappointment or re-election at the end of such a period.

13.3. In accordance with the Trust Deed and Rules of the Scheme, a Trustee's term of office under regulation 13.2 above shall end before its appointed expiry date if the Trustee dies or upon the occurrence of any of the following events:

(a) in the case of any Trustee, if the Trustee serves one month's written notice on the University and the other Trustees that he or she wishes to resign or retire as a Trustee, in which case his or her term of office shall end upon the expiry of such notice (or such shorter period as the Trustees and the University may from time to time agree with the Trustee);

(b) in the case of a Trustee who has been appointed under paragraphs (1)-(5) of regulation 13.1 above, his or her removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme;

(c) in the case of a Trustee who has been appointed under paragraphs (6)-(10) of regulation 13.1 above, his or her removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme with the agreement of all the other Trustees;

(d) in the case of the chairman appointed under paragraph (11) of regulation 13.1 above, his or her removal by the decision of the Vice-Chancellor of the University notified in writing to the Trustees or his or her removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme;

(e) in the case of a Trustee who was an active member at the time of his or her appointment under paragraphs (6)-(9) of regulation 13.1 above, if he or she ceases to be an active member (and does not immediately become a pensioner upon such cessation) in which case his or her term of office shall expire immediately upon his or her ceasing to be an active member unless the Trustees and the University agree otherwise; and

(f) in the case of a Trustee who was an active member at the time of his or her appointment under paragraphs (6)-(9) of regulation 13.1 above, if he or she ceases to be an active member and immediately becomes a pensioner at a time when there are already two pensioners who are Trustees, in which case his or her term of office shall expire immediately upon his or her ceasing to be an active member unless the Trustees and the University agree otherwise.

13.4. The conditions of the scheme, including qualifications for eligibility, rates of contributions and of benefits, and powers and duties of the Trustees and participating employers are laid down in the Trust Deed and Rules of the Scheme which may be amended only with the agreement of the Trustees and the approval of Council.

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