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Regulations for Departments


Council Regulations 30 of 2002

Made by Council on 10 July 2002
Amended on 22 February 2007

* Heads of Department
* Departmental Committees

Heads of Department

1. Each department recognised by a divisional board under section 11 of Statute VII shall have a head of department, whose appointment shall be in accordance with arrangements laid down by Council by regulation (see the Regulations for Academic and other Posts).

2. The head of each department shall have such functions and powers as are or shall be assigned to him or her by the statutes and regulations, or by Council.

Departmental Committees

3. Each department recognised by a divisional board under section 11 of Statute VII shall have a departmental committee.

4. The membership of a departmental committee shall be confined to faculty members working in the department and to academic-related staff of grade 8 and above who work in the department and have more than three years' service in the employment of the University in grades 6 or above.

5. Subject to the provisions of regulation 4 above, the number of members of which a departmental committee is to consist, the balance between elected members and those who are members by virtue of holding any office (and the method of election of the former and the definition of the latter), and the provision (if any) for co-opted members, shall be matters for settlement within the department concerned, as the need arises, in the light of the circumstances in that department, subject in every case to the approval of the relevant divisional board, which shall have the right to modify a particular provision concerning these matters if it thinks fit on grounds of general university policy.

6. The initial constitution of the departmental committee for any department shall be determined as follows:

(1) All the faculty members working in that department shall at a meeting (or meetings) to be summoned by the head of the department draw up for submission to the divisional board agreed proposals concerning the matters specified in regulation 5 above.

(2) After the divisional board has approved these proposals (or such modification of them as it may think fit) they shall become the constitution for that department, and a committee constituted in accordance with them shall be set up immediately.

7. Subject to the approval of the relevant divisional board, a departmental committee may at any time amend its constitution.

8. The functions of a departmental committee shall be to advise the head of the department on all matters affecting the department, with particular reference to:

(1) annual estimates;

(2) allocation of resources and accommodation;

(3) junior academic appointments.

9. Subject to the provisions of regulation 8 above, a departmental committee may make such rules governing its proceedings as it thinks fit, on condition that:

(1) meetings shall be held not less than once a term;

(2) minutes shall be kept of each meeting.