Regulations Relating to the use of the Facilities of the Bodleian Libraries
Libraries Curators Regulations 1 of 2006
Made by the Curators of the University Libraries on 12 June 2006
These regulations embody the Bodleian Library declaration, to which all readers admitted to the Bodleian Libraries are deemed to have subscribed, and to which they must adhere. The declaration reads:
"I hereby undertake not to remove from the Library, or to mark, deface, or injure in any way, any volume, document, or other object belonging to it or in its custody; not to bring into the Library or kindle therein any fire or flame, and not to smoke in the Library; and I promise to obey all rules of the Library."
1. These regulations shall apply to all facilities within the Bodleian Libraries.
2. In these regulations "material" means any material, including electronic material, owned by or in the possession or custody of a library or library service and "issued" means legitimately in a reader's possession either as a loan, an intended loan or for consultation or use within a library, and including material and equipment legitimately taken directly by a reader without the intermediation of library staff.
3. A person may use a library only after being formally registered as a reader in it. With the exception of short-term readers admitted on day passes, all readers must have a valid University or Library Card.
4. Readers may be charged for admission to the Bodleian Libraries and services in accordance with a tariff to be published from time to time by the Curators of the University Libraries subject to approval by Council.
5. Readers may bring visitors into a library only with the express permission of library staff.
6. The only animals which readers may bring into a library are guide dogs.
7. Readers are responsible for keeping libraries informed of changes in the personal data kept by the libraries, including their address and email address.
8. Readers are responsible for material or equipment issued to them until they have returned it in accordance with library procedures, and must at all times protect material or equipment issued to them and must not damage it or expose it to hazardous conditions.
9. Readers must not write in, mark, or otherwise deface or damage library material or equipment in any way.
10. Readers must use only library-approved facilities to photocopy, photograph, or scan material in the library.
11. Readers may eat or drink in a library only as and where indicated by library notices and signs.
12. Readers may use portable computers or other electrical equipment of their own only in accordance with the instructions of library staff.
13. Readers may not use library facilities, including IT or network facilities, either for private profit or commercial purposes (except to the extent authorised under the reader's conditions of employment or other agreement with the University or a college) without specific authorisation from OULS.
14. Readers may take material from the shelves, call it up from bookstacks, or borrow it only in accordance with library procedures.
15. Readers must observe all regulations and instructions relating to the introduction, deposit, and inspection of bags and cases.
16. Readers must familiarise themselves with and observe the regulations and procedures of each library they use, and must leave the library immediately in the event of a fire alarm or if instructed to do so in any other emergency.
17. Readers must leave library premises by the stated closing time unless permission for after-hours access has been granted.
18. Readers must carry their Readers' or University Cards with them at all times in a library and show their cards if a member of staff requests them to do so.
19. Readers must follow all other reasonable requests of library staff.
20. Readers must return promptly any library material or equipment issued to them if they are requested to do so.
21. Readers must treat as confidential any information which may become available to them through the use of library facilities which is not clearly intended for unrestricted dissemination (such as information about other readers); such information must not be copied, modified, disseminated, or used either in whole or in part without the permission of the library or other person or body entitled to give it.
22. Readers may make copies from library material only as allowed by the Copyright, Designs and Patents Act 1988 as amended by subsequent legislation.
23. Readers must not engage in conduct which infringes in any way the regulations of the University governing the use of the property of or in the possession or custody of the University, or the facilities and services provided by or on behalf of the University, including the Regulations relating to the Use of Information Technology Facilities.
24. Readers must not pass their Readers' or University Cards, or passwords for accessing electronic resources, or other items issued to them by a library, to another person for library use, or use them for the benefit of another person.
25. Readers must not engage in conduct in a library which causes or is likely to cause inconvenience, annoyance, or offence to other readers or members of staff.
26. When using a computer, electronic mobile devices or other equipment, readers must do so as quietly as possible so as to avoid causing disturbance to others and should not use applications or play media so as to produce sounds audible to other readers, unless this is required in order to overcome a disclosed disability.
27. Readers must not use computer or other equipment in a way which requires them to speak into the device, unless this is required in order to overcome a disclosed disability.
28. Readers must not engage in the harassment of any other reader or member of library staff.
29. Readers must not smoke in any part of a library.
30. Readers must not prejudice the safety or well-being of any other reader or member of library staff by engaging in disorderly, threatening or offensive behaviour.
31. Readers must show due regard for their own safety and that of other readers and staff.
32. Where breach or attempted breach of regulations 8-14 above results in the late return of material borrowed, readers will be liable to pay fines in accordance with a tariff to be published by the Curators of the University Libraries from time to time.
33. Where breach or attempted breach of regulations 8-14 above results in damage to or loss of materials issued to them, readers will be liable for the costs of making good the damage or loss, including administrative and replacement costs.
34. Where breach or attempted breach of these regulations results in the Bodleian Libraries incurring costs or charges, readers will be liable for reimbursing them and any associated administrative costs.
35. Where breaches of regulations involve misuse of the Bodleian Libraries' IT networks, equipment or services, readers may be barred from using or connecting their computers or peripherals to such facilities temporarily or permanently.
36. Unless otherwise dealt with by these or by local regulations, infringement or attempted infringement of these Regulations by members of the University as defined in Statute II Section 1 will be dealt with under the disciplinary procedures of the University as set out in Statute XI and associated Regulations.
37. Unless otherwise dealt with by these or by local regulations, infringement or attempted infringement of these Regulations by persons who are not members of the University will be dealt with under the Section 41(7) of Statute XI and associated Regulations.