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Regulations for the Constitution, Duties, and Powers of the Rules Committee


Council Regulations 42 of 2002

Made by Council on 24 July 2002

Amended on 2 June 2011 (date of effect 1 October 2011) and 12 June 2015 (Gazette, Vol. 145, pp. 578-580, 28 May 2015)

1. The Rules Committee shall consist of:

(1) the Senior Proctor (or in his or her absence the Junior Proctor), who shall act as chair;

(2), (3) the two Proctors-elect;

(4), (5) two college deans elected by the Conference of Colleges;

(6) a member of Congregation appointed by Council;

(7), (8) two student members (who must at the time they take up office have been matriculated for at least three terms) elected by the Council of the Oxford University Student Union from among its members;

(9), (10) two student members (who must at the time they take up office have been matriculated for at least three terms) appointed by the Executive of the Oxford University Student Union not necessarily from among its members;

(11), (12) two graduate student members appointed by the Executive of the Oxford University Student Union not necessarily from among its members.

2. The members under regulation 1 (4)-(6) above shall hold office for three years, and shall not be eligible for reappointment or re-election until the expiry of three years from the date on which their period of office expires. Casual terms of office shall not count towards this limit.

3. The members under regulation 1 (7) - (12) above shall hold office for one year and shall not be eligible for reappointment or re-election under (7)-(12).

4. (1) If a member under regulation 1 (4)-(12) above dies or resigns or leaves the University during his or her period of office, his or her place shall either be filled for the remainder of his or her period of office by the body which appointed or elected him or her or (if that body so decides) be left vacant.

(2) If a member under regulation 1(7)-(12) above dies or resigns or leaves the University before the expiry of one-half of his or her period of office, the provisions concerning re-eligibility shall apply to his or her successor as if his or her successor had served for a full period; otherwise those provisions shall not apply.

5. Except in the case of casual vacancies, the members under regulation 1 (4) - (12) above shall take up office on the first day of Michaelmas Term.

6. The Rules Committee shall make regulations for the conduct of student members governing such matters as it thinks fit, except that it shall not make regulations in relation to:

(1) the matters covered by section 2 of Statute XI; or

(2) the dress of student members; or

(3) conduct in examinations.

7. The Rules Committee may make or amend regulations whenever it is necessary to do so, including regulations confirming a rule made by the Proctors under section 5 of Statute XI.

8. (1) The Rules Committee shall in each Hilary Term review the regulations of the committee in force and shall before the end of each Hilary Full Term make any amendments or new regulations it considers necessary.

(2) Any such amendments or new regulations shall be published as having effect from the beginning of the following Michaelmas Full Term.

9. The Proctors shall arrange for all the regulations of the committee to be printed, and for copies to be sent to each college for distribution to all student members on first coming into residence.

10. (1) Any six members shall constitute a quorum for meetings of the Rules Committee.

(2) In the case of equality of votes at any meeting at which not all members are present, the matter shall be adjourned until a further meeting.

(3) If at this further meeting the voting is still equal, or if there is an equality of votes at a meeting at which all members are present, the Chair shall have a casting vote.