Regulations for the Establishment and Maintenance of Permanent Private Halls

Council Regulations 12 of 2002

Made by Council on 26 June 2002

Amended on 17 July 2003

1. No licence for the establishment of a Permanent Private Hall shall be granted unless the following conditions are satisfied:

(1) that provision has been made for the establishment of the hall on a permanent footing and for its governance;

(2) that the hall is not to be established for the purposes of profit;

(3) that a Master of the hall shall be appointed by the governing body of the hall, subject to the approval of Council, to manage and control the hall;

(4) that the Master of the hall shall be a member of Convocation;

(5) that the buildings of the hall shall be situated within two and a half miles of Carfax, and that after inspection by the Proctors they shall have been certified by the Proctors, to the satisfaction of the Vice-Chancellor, to be fit for the residence of students.

2. The Master of the hall before he or she enters on his or her office shall appear before the Vice-Chancellor and make and sign the following declaration:

'I, A. B., hereby promise that

I will observe the statutes and regulations concerning Permanent Private Halls;

I will open my hall for the inspection of the Vice-Chancellor or other university authorities in any matter relating to the students of the hall.

A. B.'

3. (1) Each Master of a Permanent Private Hall shall keep a register of the names of all students whom he or she admits to his or her hall.

(2) The Master shall from time to time, within one month of being requested so to do, transmit to the Registrar of the University a list of all his or her students in residence in the University in such term or terms as shall be specified.

4. (1) The total number of home and European Union students studying for the Degree of Bachelor of Arts, Bachelor of Theology, or Bachelor of Fine Art, or for a second Honour School at each of the following Permanent Private Halls shall not exceed the figure for that hall which is set out below:

Blackfriars 24
Campion Hall 9
Greyfriars 30
Regent's Park 85
(plus 10 full-time-equivalent students for the part-time B.Th. course)

St Benet's Hall 37
St Stephen's House 36
(plus 6 full-time-equivalent students for the part-time B.Th. course)
Wycliffe Hall 55
(plus 6 full-time-equivalent students for the part-time B.Th. course)

(2) Council shall have power to change from time to time by regulation the maximum number of students at each Permanent Private Hall studying for any degree, diploma, or certificate of the University or of any category of such students.

5. The Master shall undertake to pay all fees, dues, and other moneys which may be payable to the University by any member of his or her hall.

6. The Master of a Permanent Private Hall shall stand in tutorial relation to all members of his or her hall who are students, and shall exercise supervision over their conduct and studies.

7. The Master of a Permanent Private Hall shall have power to make by-laws for the conduct and management of his or her hall which are consistent with the statutes and regulations of the University.

8. If the disciplinary officers of the University have occasion to deal with any of the students of his or her hall the Master shall support the authority of the University, and see that its judgements are duly carried into effect.

9. (1) The Master of a Permanent Private Hall shall reside in his or her hall during at least six weeks in each term.

(2) The Master shall provide courses of instruction for the undergraduate members of the hall during at least twenty-four weeks in the academic year, exclusive of the time devoted to any examinations in the hall.

10. (1) In case of the illness or absence for a sufficient reason of any Master of a Permanent Private Hall the Vice-Chancellor may give him or her leave to nominate a member of Convocation as deputy from time to time for any period not exceeding a year, such nomination to be subject to the approval of the Vice-Chancellor.

(2) The deputy so nominated shall be the vicegerent of the Master in all university business or acts which may concern the hall, as well as in the tuition of the students and management of the hall.

11. Each Master of a Permanent Private Hall shall make available for inspection, at any reasonable time, by the Vice-Chancellor and Proctors, or by any one or more of them, the register of students admitted to his or her hall.

12. If the Vice-Chancellor shall deem that the Master of a Permanent Private Hall or his or her deputy has offended against the statutes or regulations, the Vice-Chancellor may, after due inquiry, admonish him or her or suspend the licence of the hall for a time.

WD518-122

16.01.04