General Regulations of Council for Committees

1. These regulations shall apply to any 'committee' of the University as defined in section 6 (3) of Statute I.

2. (1) No person appointed, elected, or serving as a member of a committee while holding any academic post of the University or any other of the university or college posts specified in section 3 (6)-(9) of Statute IV shall continue to serve on that committee after having retired from that post (or, in the case of a person retiring at different dates from those university and college posts previously held by him or her, after the date of the later of those retirements), unless the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, shall otherwise determine in an individual case.

(2) No person who has previously retired from any of the university or college posts specified in section 3 (6)-(9) of Statute IV, and who does not continue to hold another such post, shall be appointed or elected a member of a committee, unless the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, shall otherwise determine in an individual case.

(3) No other person appointed, elected, or serving as a member of a committee while not holding such a university or college post shall continue to serve on that committee, and no such person shall be appointed or elected a member of a committee, after the 30 September immediately preceding his or her 66th birthday, unless the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, shall otherwise determine in an individual case.

3. The person taking the chair at any committee meeting shall, in the absence of provision to the contrary in any statute or regulation, have a second or casting vote in the event of equality of voting.

4. (1) A vacancy about to be caused by lapse of time in any committee shall, in the absence of provision to the contrary in any statute or regulation, be filled by the appointing or electing body in the term before the vacancy will arise, and the person appointed or elected shall enter office on the first day of the following term.

(2) (a) A vacancy caused otherwise than by lapse of time shall be filled as soon as may be after the occurrence of the vacancy.

(b) The person appointed or elected shall enter office immediately upon appointment or election, and shall, in the absence of provision to the contrary in any statute or regulation, hold office for the unexpired residue only of the period of office of the person whom he or she replaces.

5. If at any time a vacancy arises in any committee through an appointing or electing body having failed to make an appointment or, in the case of an election, through insufficient nominations having been received by the due date or for any other reason, the Vice-Chancellor and Proctors shall appoint a person to the vacancy.

6. Existing membership of all committees shall terminate automatically on taking office as Proctor or Assessor.

7. When a person other than the Vice-Chancellor, a Proctor, or the Assessor becomes by virtue of holding any office a member of a committee of which he or she was an appointed or elected member, he or she shall be deemed to have resigned from his or her former place.