Regulations for Committees Reporting Directly to Council or one of its Main Committees

Council Regulations 15 of 2002

Made by Council on 26 June 2002

Amended on 11 July 2002 and 25 July 2002

Part 1
General

Amended on 21 January 2010, 21 October 2010, 27 October 2011, 12 January 2012, 21 June 2012, 21 March 2013 and 18 July 2013 (Gazette, Vol. 143, p. 705)

1.1. (1) Appointed, elected, and co-opted members of committees of Council, other than student members, shall, in the absence of provision in these regulations, or in the General Regulations of Council for Committees, to the contrary, serve for three years.

(2) Student members shall, in the absence of provision in these or those regulations to the contrary, serve for one year.

(3) Where it is a condition of an appointment that the person appointed is a member of Council or another committee, the period of appointment shall coincide with the appointee's known membership of the latter, provided that the period does not exceed the maximum term allowed.

(4) In the absence of provision in these regulations or in the General Regulations of Council for Committees to the contrary, appointed, elected, co-opted and student members shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(5) In the absence of provision to the contrary, an appointed, elected, co-opted, or student member of a committee of Council, who has served two consecutive full terms of office under regulation (4) above, shall not be eligible to serve as an appointed, elected, co-opted or student member of that committee until a full term of office on that committee has passed from the end of his or her period of service.

(6) Notwithstanding regulations (4) and (5) above, in the case of appointed, co-opted and student members, the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, may determine that one further consecutive period is permitted in an individual case.

1.2. The participation by student members in the business of committees of Council shall be subject to the same conditions (with any necessary substitutions) as are prescribed for the student member representatives at meetings of Council under regulations 4-11 of the Regulations for Council.

1.3. (1) Committees of Council shall be responsible under Council for such matters as Council lays down under the provisions of sections 20–2 of Statute VI.

(2) They shall make reports and recommendations to Council as they consider appropriate, subject to such policies and guidelines as Council lays down by regulation or otherwise.

1.4 Each main committee of Council shall carry out a self-review of its operations and effectiveness at least every three years and shall report its findings to Council with recommendations for change where appropriate.

1.5 (1) Each committee of Council shall review its composition and operation

(a) shortly after its first year in existence; and

(b) shortly after its first year with a revised remit, where the responsibilities have been substantially changed.

(2) On completion of a review under (1) above, the committee shall report its findings to Council with recommendations for change where appropriate.

1.6. (1) No business shall be transacted at any meeting of a committee reporting directly to Council or one of its main committees unless a quorum is present.

(2) In the absence of provision in these regulations for a larger quorum, a quorum is one third of those members eligible to vote upon the business of the committee in question (rounded to the nearest integer).

(3) A member who is participating in a meeting by telephone, video-conference or any other means of communication which permits all members simultaneously to hear one another, shall be considered present and therefore shall count towards the quorum.

1.7. If:

(1) a quorum is not present within half an hour from the time appointed for the meeting; or

(2) during a meeting a quorum ceases to be present

the business or remaining business of that meeting shall be deferred to another meeting, whether already scheduled or to be scheduled, or shall be dealt with by the chairman acting under delegated authority in accordance with the committee's standing orders.