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Regulations for Committees Reporting Directly to Council or one of its Main Committees

Council Regulations 15 of 2002

Made by Council on 26 June 2002

Main Committees

Part 3: General Purposes Committee

Amended with effect from 8 May 2003 (Gazette Vol.133, p. 1335, 29 May 2003) and 7 February 2007 (Gazette Vol. 137, p. 788, 22 February 2007)
Amended on 23 March 2006, 21 September 2006, 15 October 2009, 6 May 2010, 24 May 2012 and 22 November 2012

Renumbered on 28 July 2011

3.1. The General Purposes Committee shall consist of:

(1) the Vice-Chancellor;

(2)–(4) the Proctors and the Assessor;

(5) the Chairman of the Conference of Colleges;

(6)–(9) the heads of each of the divisions;

(10)–(12) three persons appointed by Council from among the members of Council specified in section 4 (15)–(25) of Statute VI;

(13) the President of the Oxford University Student Union.

3.2. Subject to the approval of Council on each occasion, the committee may co-opt up to two additional members, who may be internal or external members, for such periods as the committee shall deem appropriate.

3.3. In appointing the members at regulation 3.1 (10)–(12) and 3.2 above, Council shall always ensure that there is within the total membership of the committee an appropriate balance across the academic activities of the various divisions, and between the divisions and the non-divisional constituency as reasonably practicable.

3.4. The committee shall be responsible for considering matters of significance which do not fall wholly within the remits of the other committees of Council.

3.5. The quorum[1] of the committee shall include at least one Head of Division and at least one of the three members appointed by Council.

3.6. In particular, the committee shall:

(1) advise Council on matters of a reputational or ethical nature which are of material significance and do not fall wholly within the remits of the other committees of Council;

(2) keep under review:

(a) the University's compliance with legislation and regulatory requirements;

(b) policies in respect of issues or activities which are University-wide;

(c) procedures for identifying and managing risks across the University's activities;

(d) the governance and performance of the University's subsidiary companies;

(e) the University's relationships with external bodies;

(f) the public understanding of the aims and activities of the University;

(3) subject to regulation 3.7, advise Council and its other committees on the establishment of new University legislation and on amendments to existing legislation;

(4) make recommendations to Council on appointments by Council to University committees, bearing in mind the gender balance on such committees and in general having regard to the appropriate representation of the various interests within the collegiate University;

(5) allocate statutory posts to a college or society and approve changes to such allocations or associations, on behalf of Council.

3.7. The committee shall have power to make, amend, and repeal regulations concerning any of the following matters, on condition that it shall bring forward to Council for decision any case which it considers to raise particular difficulties.

(1) the establishment of a new trust or other special fund for grants, lectures, prizes, the support of a statutory post, fellowships, scholarships, collections, or similar matters, and any changes in existing regulations governing such funds (in cases in which the making of such provisions by regulation is permissible in law);

(2) the removal of anomalies in existing regulations, and the making of consequential amendments to existing regulations which have been overlooked in earlier legislation;

(3) changes in the allocation of a statutory post to a college or society, in cases in which a regulation is necessary.

[1] Further regulations pertaining to the quorum of the committee appear in Council Regulations 15 of 2002, regulations 1.6–1.7. These specify that the quorum for all Council's committees, unless otherwise specified, is one-third of those members eligible to vote upon the business of the committee in question.