Regulations for Committees Reporting Directly to Council or one of its Main Committees
Council Regulations 15 of 2002
Made by Council on 26 June 2002
Part 18: Committee to Review Donations
Made by Council on 26 March 2009
Amended on 28 May 2009, 18 March 2010, 6 May 2010 and 8 December 2011 (Gazette, Vol. 142, p. 438, 19 April 2012)
Renumbered on 28 July 2011
18.1. The Committee to Review Donations shall consist of:
(1) a chairman appointed by Council from among members of Council who are
(a) external members; or
(b) a Head of House (other than the Chairman of the Conference of Colleges);
(2) an external person appointed by Council who shall bring relevant expertise of business and, preferably, of corporate social responsibility issues to the working of the committee;
(3) Chairman of the Conference of Colleges or, subject to the approval of Council, his or her nominee;
(4)-(6) three members of Congregation appointed by Council who shall bring relevant expertise to the working of the committee (for example, in ethics, public affairs, or the law).
18.2. The committee shall:
(1) maintain and keep under review guidelines governing the acceptance of gifts by the University;
(2) consider and take decisions
(a) on whether acceptance of a proposed donation to the University may breach any of the guidelines made under paragraph (1) above in respect of
(i) every proposed donation of £100,000 or more;
(ii) cumulative gifts equal to or exceeding, in total, £100,000 which shall be treated as one gift and a decision taken at the point when the threshold of £100,000 is crossed;
(iii) any proposed donation under £100,000 drawn to the committee's attention on the grounds that its acceptance may breach those guidelines;
(b) on cases in which information is received about a donor or a donation after a donation has been made which might or would have made a donation unacceptable under the guidelines made under paragraph (1);
(c) on whether to approve the proposed nomination of any donor to the Chancellor's Court of Benefactors or the Vice-Chancellor's Circle, assessing whether, if the donation(s) qualifying the donor for consideration for such admission were then about to be made and were referred to the committee, it or they would be unacceptable by reference to the guidelines made under paragraph (1);
(3) advise the Committee for Development and Alumni Relations on whether acceptance of a proposed sponsorship, referred to it by the Committee for Development and Alumni Relations or any body acting under the delegated authority of that committee, may breach any of the guidelines made under paragraph (1) above;
(4) consider any matter that raises issues of a reputational, ethical or similar nature referred to it by the Committee for Development and Alumni Relations or Council;
(5) advise a college on whether acceptance of a proposed donation to that college may breach any of the guidelines made under paragraph (1) above if referred to the committee by that college.
18.3. The committee
(1) may refer to Council for final decision any matter considered under under regulation 18.2 (2);
(2) shall refer to the General Purposes Committee of Council any matter which the committee considers raises issues falling outside its terms of reference.
18.4. Subject to the guidelines made under regulation 18.2 (1), a donation shall only be accepted if the identity of the donor is known and acceptable to the Pro-Vice-Chancellor (Development and External Affairs), except in the case of Donor Advised Funds where the sponsor is a well-known reputable institution who confirms to the Pro-Vice-Chancellor (Development and External Affairs) in writing that the donor is known to the institution well enough for it, as part of the written confirmation, to confirm that no ethical questions, of the type set out in the guidelines made under regulation 18.2 (1), arise in relation to the donor.