Regulations for Committees Reporting Directly to Council or one of its Main Committees

Council Regulations 15 of 2002

Made by Council on 26 June 2002

Other Committees

Part 9: Budget Subcommittee of the Planning and Resource Allocation Committee

Made by Council on 6 May 2010

Amended on 25 June 2010, 18 November 2010 (with effect from 1 January 2011) and 16 February 2012

Renumbered on 28 July 2011

9.1. The Budget Subcommittee of the Planning and Resource Allocation Committee shall consist of:

(1) the Pro-Vice-Chancellor (Planning and Resources) who shall chair the committee;

(2), (3) two external persons appointed by the Planning and Resource Allocation Committee;

(4)-(8) five members of Congregation appointed by the Planning and Resource Allocation Committee for their expertise in an area relevant to the remit of the committee, but ensuring cross-divisional membership;

(9) one person with expertise in Information and Communications Technology appointed by the Planning and Resource Allocation Committee, who does not have responsibility for Information and Communications Technology provision by service units in the University Administration and Services and the Academic Services and University Collections.

9.2. Appointed members shall serve for four years and shall be eligible for reappointment.

9.3. The committee will be a subcommittee of, and report to, the Planning and Resource Allocation Committee. It will:

(1) co-ordinate the work of budget groups to ensure coherence before the detailed draft budgets are submitted for the consideration of the Planning and Resource Allocation Committee, and in particular, test bids from central administrative, service and other units;

(2) receive and keep under review, on behalf of the Planning and Resource Allocation Committee, five-year plans of income, expenditure and capital commitments for the University Administration and Services and the Academic Services and University Collections division and make recommendations on them to the Planning and Resource Allocation Committee;

(3) review and make recommendations on methods for charging out the costs of the University Administration and Services and the Academic Services and University Collections division, working with units on the analysis of costs and a programme for rolling out the new methods for charging, to be considered by the Planning and Resource Allocation Committee; subsequently, the committee will review and make recommendations on any proposed significant change;

(4) receive and consider bids for annual budgets from the University Administration and Services and the Academic Services and University Collections division and make recommendations to the Planning and Resource Allocation Committee;

(5) review and monitor the income and expenditure position of the major cost centres throughout the year;

(6) consider and make recommendations to the Planning and Resource Allocation Committee regarding any requests from the units for significant variations to the planned operating budget.