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Regulations of Congregation for the Conduct of Ceremonies in Congregation, and certain other Ceremonies


Congregation Regulations 3 of 2002

Made by Congregation on 5 March 2002 (Supplement (1) to Gazette No. 4612, 13 February 2002, p. 771)

Amended on 11 February 2003, 11 March 2003, 2 November 2004, 11 October 2005, 13 June 2006, 12 October 2010 (Gazette, Vol. 141, p. 110, 14 October 2010), 22 March 2011 (Gazette, Vol. 141, p. 532, 24 March 2011), 12 October 2011 (Gazette, Vol. 142, p. 98, 27 October 2011), 6 March 2012 (date of effect 1 October 2012, Gazette, Vol. 142, p. 362, 8 March 2012), 25 October 2012, 8 March 2013 (Gazette, Vol. 143, p. 372-373, 21 February 2013), 14 May 2013 (Gazette, Vol. 143, p. 564, 16 May 2013) and 16 June 2015 (Gazette, Vol. 145, p. 650, 18 June 2015)

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* Admission of the Pro-Vice-Chancellors
* Admission of the Proctors and the Assessor
* Admission of the Public Orator
* Admission of the Clerks of the Market
* Admission of the Keeper of the Archives
* Admission of the Director of University Library Services and Bodley's Librarian, and Officers of the Bodleian Library

Admission of the Pro-Vice-Chancellors

7.7. The Pro-Vice-Chancellors for the ensuing academic year shall normally be admitted at a meeting of Congregation held at the beginning of that year, but the admission of any Pro-Vice-Chancellor who is unable to be present on that occasion, or who is nominated later in the academic year, may take place at a private ceremony held for the purpose.

7.8. On the occasion of the admission of the Pro-Vice-Chancellors, after the Vice-Chancellor has given to the Senior Proctor, and the Senior Proctor has read out, the list of the Pro-Vice-Chancellors nominated for the ensuing academic year, the Pro-Vice-Chancellors shall give the following undertaking, to be recited by the Senior Proctor:

'Insignissimi Domini Doctores, vosque egregii Magistri, vos dabitis fidem ad observandum statuta, privilegia, libertates, et consuetudines istius Universitatis.'

and the Pro-Vice-Chancellors shall reply: 'Do fidem.'

Admission of the Proctors and the Assessor

7.9. On the occasion of the admission of the Proctors and Assessor, the new Proctors and Assessor shall be escorted from their colleges or societies (except when the Vice-Chancellor and Proctors determine otherwise at the request of the college or society concerned, or for other good cause) by the heads and other members of their colleges or societies, preceded by one of the Bedels, and wearing the gowns appropriate to a Proctor or the Assessor (as the case may be) and the hoods and other academic dress appropriate to a Master of Arts.

7.10. After the outgoing Proctors and Assessor have taken their seats, the outgoing Senior Proctor shall address the House briefly concerning the events of the year.

7.11. Both outgoing Proctors shall then give up the insignia of their office, that is, the statute book and the keys.

7.12. The new Proctors shall then be presented to the Vice-Chancellor by the head or vicegerent of their college or society with the following formula:

'Insignissime Domine Vice-Cancellerie, praesento tibi hunc egregium virum (or hanc egregiam feminam) A. B. in Artibus Magistrum (or in superiore aliqua Facultate Baccalaureum or Doctorem) e Collegio N. secundum statuta in alterum Procuratorum hujus Universitatis electum (or electam), ut ad munus Procuratorium istius Universitatis in annum sequentem obeundum admittatur.'

7.13. The Vice-Chancellor shall then say to each Proctor:

'Magister, tu dabis fidem, quod ea omnia et singula quae ad officium (senioris or junioris) Procuratoris istius Universitatis spectant, bene et fideliter, et indifferenter, quatenus te et officium tuum concernunt, omnimoda partialitate seposita, durante tuo officio, exequeris; et executionem eorundem per deputatos tuos, quantum in te est, procurabis.'

and each Proctor shall reply: 'Do fidem.'

7.14. The Vice-Chancellor shall then hand to each of them the insignia of his or her office, that is, the statute book and the keys, and shall admit them to office with the following formula:

'Egregie Magister, ego auctoritate mea et totius Universitatis admitto te ad officium Procuratoris istius Universitatis in annum sequentem; necnon ad reliqua omnia praestanda et peragenda, quae ad munus vel officium Procuratoris spectant.'

7.15. They shall then take the seats of the Proctors.

7.16. The head or vicegerent of the college or society of the new Assessor shall then present the new Assessor to the Vice-Chancellor with the following formula:

'Insignissime Domine Vice-Cancellarie, praesento tibi hunc egregium virum (or hanc egregiam feminam) A. B. in Artibus Magistrum (or in superiore aliqua Facultate Baccalaureum or Doctorem), e Collegio N. secundum statuta in Assessorem hujus Universitatis electum (or electam), ut ad munus Assessoris istius Universitatis in annum sequentem obeundum admittatur.'

7.17. The Vice-Chancellor shall then say to the Assessor:

'Magister, tu dabis fidem quod ea omnia et singula quae ad officium Assessoris istius Universitatis spectant, bene et fideliter, durante tuo officio, exequeris.'

and the Assessor shall reply: 'Do fidem.'

7.18. The Vice-Chancellor shall then admit the Assessor with the following formula:

'Egregie Magister, ego auctoritate mea et totius Universitatis admitto te ad officium Assessoris istius Universitatis in annum sequentem; necnon ad reliqua omnia praestanda et peragenda, quae ad munus vel officium Assessoris spectant.'

7.19. (1) Each Proctor shall then nominate his or her deputies.

(2) These deputies shall, if they are present, bind themselves, at the request of the Vice-Chancellor, by the same undertaking as the Proctors.

(3) If they are not present they may give this undertaking at a private ceremony held for the purpose.

7.20. The Vice-Chancellor shall then dismiss Congregation.

Admission of the Public Orator

7.21. The Public Orator may be admitted at a private ceremony held for the purpose.

7.22. On the occasion of the admission of the Public Orator, after he or she has been admitted to office by the Proctors, he or she shall say:

'Spondeo quod ea omnia et singula fideliter exequar, quae ad Publici Oratoris officium spectant.'

Admission of the Clerks of the Market

7.23. The Clerks of the Market for the ensuing academic year shall normally be admitted at a meeting of Congregation held at the beginning of that year, but the admission of a Clerk of the Market who is unable to be present on that occasion, or who is appointed later in the academic year, may take place at a private ceremony held for the purpose.

7.24. The Clerks of the Market shall, upon admission to office, give the following undertaking, to be recited by the Senior Proctor:

'Egregii Magistri, vos dabitis fidem ad observandum omnia jura, privilegia, libertates, et consuetudines istius Universitatis.

'Item vos dabitis fidem quod, omni favore personarum et lucri intuitu seposito, diligenter ea curabitis (quatenus et statuta regni et consuetudines Universitatis permittunt) quae ad officium Clericorum Mercatus aliqua ratione vel pertinent, vel pertinere possunt.'

and the Clerks of the Market shall reply: 'Do fidem.'

Admission of the Keeper of the Archives

7.25. The Keeper of the Archives may be admitted at a private ceremony held for the purpose.

7.26. The Keeper of the Archives shall, upon taking office, give the following undertaking, to be recited by the Senior Proctor:

'Magister, tu dabis fidem quod Chartas omnes Munimenta Registra et alia quaecunque ad Universitatem spectantia, tuae fidei concredita salva et in tuto custodies; quodque secreta Universitatis non revelabis.'

and the Keeper shall reply: 'Do fidem.'

Admission of the Director of University Library Services and Bodley's Librarian, and Officers of the Bodleian Library

7.27. The Director of University Library Services and Bodley's Librarian, and the Officers of the Bodleian Library, may be admitted at private ceremonies held for the purpose.

7.28. The Director of University Library Services and Bodley's Librarian shall, in advance of entering upon the duties of his or her office, give before the Vice-Chancellor the following undertaking, to be recited by the Senior Proctor:

'Tu dabis fidem te ea omnia fideliter executurum (or executuram) quae ad officium Biblothecarii spectant.'

and the Director and Librarian shall reply: 'Do fidem.'

7.29. Every Officer of the Library shall, in advance of entering upon the duties of his or her office, make a declaration in the same manner and form (with any necessary substitutions) as laid down in regulation 7.28 above.

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