Access to eVision and SITS:Vision

Access to eVision (for staff) and SITS:Vision is managed through your Information Custodian. eVision access can be requested through eVision itself, by the Information Custodian. SITS:Vision must be requested by the Information Custodian through the 'SITS:Vision Access process'. Details are as follows:

eVision access

In order to request access to eVision, please follow these simple steps:

Step 1: Identify what it is you need to do in eVision e.g. view student data

What access do I need? 
Simply identify the administrative task you need to complete. The type of task you need to do will be described within one of the access roles, don't worry you don't need to know exactly what access role you need.

Step 2: Ask your Information Custodian to log into eVision and add the appropriate access for you

Who is my Information Custodian?
A list of Information Custodians is available from this website. Alternatively, log into eVision and select the 'Access and Support' option on the left hand side menu, look at the box 'Gaining Access to Student Systems' and the link ‘View my Information Custodian’.

What should I tell my Information Custodian?
It would help your Information Custodian if you told them your Single Sign On (SSO) identification and the type of administrative task you wish to complete. Sometimes, it can really help if you know of another member of staff within your College/Department/Faculty/Division who has the type of access you need. Your Information Custodian can check their access and give the same to you.

Step 3: Your Information Custodian will use eVision to add your access. You should receive a confirmation email to inform you that the new access is active and immediately available to use

My Information Custodian has added the access I needed, why don’t I have it?
The access your Information Custodian may have added access that requires either mandatory training or requires further authorisation. If training is required, you will be contacted by the Student Systems Support Centre to arrange training. After successful completion of training, the access will become active. If further authorisation is required, a request is immediately sent to the authoriser (typically a member of staff in AAD central administration team(s)) to authorise the access. You will receive an email notification as soon as the access has been approved and it will be active immediately. This authorisation is usually completed within one working day.  

How can I check the access I already have or the status of ‘pending’ access?
Log into eVision and select the 'Access and Support' option on the left hand side menu, look at the box 'Gaining Access to Student Systems' and the link 'View my current eVision access permissions'.

Step 4: Log into eVision and view the left hand side menu, depending upon the access added - you may see an additional menu option OR within an existing option you may see additional link(s) in the main window

SITS:Vision access

SITS:Vision is intended for use by central administrative teams. The process for getting access is through the submission of a request through the Student Systems Programme SITS:Vision Access Request Sharepoint service.

Follow the following steps:

Step 1: Identify which SITS:Vision environment you wish to use

What is an ‘environment’? How do I know which environment I wish to use?
There are many versions of SITS:Vision, different versions are used for different purposes e.g. development work, testing the system, live use of the system. Typically you will need to use SITS:Vision LIVE environment unless you are instructed otherwise. If you are still unsure, ask your Information Custodian to help or contact the Support Centre.

Step 2: Ask your Information Custodian to submit a request for access for you through the SITS:Vision Access Request Sharepoint site

Who is my Information Custodian?
A list of Information Custodians is available from this website. Alternatively, log into eVision and select the ‘Access and Support’ option on the left hand side menu, look at the box ‘Gaining Access to Student Systems’ and the link ‘View my Information Custodian’.

What should I tell my Information Custodian?
It would help your Information Custodian if you told them your Single Sign On (SSO) identification and environment you want access to. Sometimes, it can really help if you know of another member of staff within your section who has the type of access you need. Your Information Custodian can check their access and give the same to you. In particular, knowing what type of ‘User Group’ you want to belong to will help give you the appropriate access within SITS:Vision. Don’t worry if you don’t know this – the Support Centre will help identify it.

Step 3: The request will be submitted and then setup by the Support Centre, you will receive an email notification when access is ready together with instructions on how to access SITS:Vision