eVision and SITS: Vision FAQs

These FAQs are under constant review and amendment. Please contact the Student Systems Support Centre if the FAQs do not answer a query you have about student systems.

Access & Logging in

How do I get access to eVision?

Access to eVision is managed by your Information Custodian. Follow the instructions on the eVision access page to get access.

How do I get access to SITS:Vision?

Access to SITS: Vision is to be requested by your Information Custodian. Follow the instructions on the SITS:Vision access page to get access.

How do I login to eVision?

Staff and students will be able to access eVision (https://www.evision.ox.ac.uk)  using their University Single Sign On, from any internet connection. 

What browser should I use for eVision?

SITS:Vision and eVision are supported on all major browsers. Firefox is the recommended browser for eVision reports and dataviews to render correctly.

Web Browser

Supported Version

 Firefox Icon

Mozilla Firefox

Latest

IE Icon

Microsoft Internet Explorer (IE)

9,10 & 11

 Chrome Icon

Google Chrome

Latest

 Opera Icon

Opera

Latest

 Safari Icon

Apple Safari

Latest (excluding Microsoft Windows, as Apple are no longer developing Safari for Microsoft Windows)

Please note that if you use IE 11 you may encounter issues accessing the scrollbars in dataviews. To avoid this either use an alternative browser or turn off compatibility mode in IE 11. To turn off compatibility mode go to Tools and then 'Compatibility View settings' in IE and remove 'ox.ac.uk' from the list of 'Websites you've added to Compatibility View'.

I've forgotten my password, how do I reset it?

The Webauth page at https://webauth.ox.ac.uk/reset_password allows you to change your Oxford Username password.

I can't get past the webauth login screen.

There may be a number of reasons you can't get past the Webauth Verify Personal Details screen. Further information and guidance is available on the IT services website.

How do I get access to the SITS:Vision Student data Feed?

Please see the SITS:Vision Student Data Feed page for information.

What eVision access do I need?

Simply identify the administrative task you need to complete. The type of task you need to do will be described within one of the access roles, don’t worry you don’t need to know exactly what access role you need. Follow the steps described for eVision access.

My Information Custodian has added the access I needed, why don’t I have it?

The access your Information Custodian may have added access that requires either mandatory training or requires further authorisation. If training is required, you will be contacted by the Student Systems Training team to arrange training. After successful completion of training, the access will become active. If further authorisation is required, a request is immediately sent to the authoriser (typically a member of staff in AAD central administration team(s)) to authorise the access. You will receive an email notification as soon as the access has been approved and it will be active immediately. This authorisation is usually completed within one working day.  

How can I check the access I already have or the status of ‘pending’ access

Log into eVision and select the ‘Access and Support’ option on the top menu (it may be under the '+' if you have several menus), look at the box ‘Gaining Access to Student Systems’ and the link ‘View my current eVision access permissions’

I want access to SITS: Vision. What is an ‘environment’? How do I know which environment I wish to use?

There are many versions of SITS:Vision, different versions are used for different purposes e.g. development work, testing the system, live use of the system. Typically you will need to use SITS:Vision LIVE environment unless you are instructed otherwise. If you are still unsure, just ask your Information Custodian to help or contact the Support Centre.

eVision Dataviews

Why is my dataview or report not running?

This is commonly caused by the browser’s pop-up blocker preventing the report from opening. Follow the instructions below for the browser you are using to enable pop-ups for eVision.

 Internet Explorer

  1. Go to Tools> Internet Options > Privacy tab
  2. Then click on the Settings button (under Pop-up Blocker heading)
  3. Type ‘evision.ox.ac.uk’ into the Address of website to allow field
  4. Choose Add button.

Firefox

  1. Go to Tools > Options > Content
  2. Then click on the Exceptions button (under Pop-ups heading)
  3. Type ‘evision.ox.ac.uk’ into the Address of web site field
  4. Click the Allow button and then click the Save Changes button.

Chrome

  1. Go to Settings > Click Show Advance Settings link (bottom of screen)
  2. Under the Privacy heading, click the Content Settings button >
  3. Under the Pop-ups heading click the Manage exceptions… button.
  4. Type ‘evision.ox.ac.uk’ in the Hostname pattern field
  5. Click the Done button.

When I run a dataview/report, I get presented with the following message 'Please narrow your search'. What do I need to do to avoid this error message and run the dataview/report successfully?

Most dataviews/reports include a long list of parameters. The example below is showing the 'All Students dataview' parameters.

Screenshot of the eVision All Students Dataview.  

In order for the 'All Student dataview' to successfully run, at least one of the following parameters should be amended from the default 'All' value:

  • College
  • Division
  • Department
  • Award Programme Title
  • Preferred Name
  • Student Number
  • Surname
  • Forename
  • Nationality
  • Rhodes Year

This is different for each dataview/report. The Dataviews/Reports Parameters Requirements (50kb) provides the specific parameters for each dataview/report (where at least one of the values should be amended from the default 'All' value). We are working on an enhancement that will add some additional, explanatory text to the dataview screens, and shall release this as soon as we are able.

Which dataviews are available in eVision?

All dataviews will appear under the ‘Dataviews’ tab in eVision, and most dataviews will be accessible to all users (access via Information Custodians).

Training and Support

How do I book myself onto training?

Find the Training Course you are interested in attending. Contact the Student Systems Training to enquire about booking onto a training course.

Where can I find relevant training documentation? 

Training documentation is available from this website.

Overview of Codes and Statuses

Where can I find an overview of SITS:Vision College and Department Codes?

A document mapping the SITS:Vision College and department codes can be found on this website.

Where can I find an overview of OSS Programme of Study codes mapped to SITS:Vision codes?

A document mapping the OSS Programme of Study codes to SITS:Vision codes can be found on this website.

Where can I find an overview of SITS:Vision statuses?

In SITS:Vision there are two statuses: Student Status and Enrolment Status.

Student Status indicates the student’s overall status on a programme (e.g. enrolled, suspended, and withdrawn). Enrolment Status is more granular and gives a clearer indication of their status on their current year of programme. They are usually both the same, but in some cases they are different such as if the student has been progressed and is now eligible to enrol on their next year of study.

The Status overview document on this website includes all student and enrolment statuses, and also how they relate to old OSS statuses.

What do the Offer Status Codes (Qualification Status) mean in Undergraduate Admissions?

When running searches and reviewing UG applications you may come across abbreviations or codes to indicate the Offer Status (or Qualification Status in the search results screen). The table below lists the most common codes you may see and their associated names and descriptions.

Qualification status code Offer Status Code Full name Description
MV MAY QUAL VACS May Qualify- Vacancies Candidate has received a conditional offer, but is yet to be confirmed.
QV QUALIFIED VACS Qualified - Vacancies Candidate has received an unconditional offer.
NF NOW FAILED Failed to Qualify Candidate has received a conditional offer, but did not meet offer and was rejected.
NQ NOW QUALIFIED Now Qualified Candidate has received a conditional offer and has been confirmed.
QU RLS UAO TO COLL Marked Released from UAO to College for ATR Candidate has been released to the college for further processing (e.g. card forms, financial guarentees etc)
QC UG READY 4 ATR UG ready for ATR College has finished processing candidate. Now with Card Office for Applicant Transfer (to on-course).

General

What is the difference between SITS:Vision and eVision?

eVision is the web view of the SITS:Vision student records system, which will be used by the majority of academic and administrative colleagues and by students (called ‘Student Self Service’).

SITS:Vision is the underlying application which will mainly be used by central teams in the Academic Administration Division.

How do I login to eVision?

Staff and students will be able to access eVision (https://www.evision.ox.ac.uk)  using their University Single Sign On, from any internet connection. 

What browser should I use for eVision?

SITS:Vision and eVision are supported on all major browsers. Firefox is the recommended browser for eVision reports and dataviews to render correctly.

Web Browser

Supported Version

 Firefox Icon

Mozilla Firefox

Latest

IE Icon

Microsoft Internet Explorer (IE)

9,10 & 11

 Chrome Icon

Google Chrome

Latest

 Opera Icon

Opera

Latest

 Safari Icon

Apple Safari

Latest (excluding Microsoft Windows, as Apple are no longer developing Safari for Microsoft Windows)

Please note that if you use IE 11 you may encounter issues accessing the scrollbars in dataviews. To avoid this either use an alternative browser or turn off compatibility mode in IE 11. To turn off compatibility mode go to Tools and then 'Compatibility View settings' in IE and remove 'ox.ac.uk' from the list of 'Websites you've added to Compatibility View'.

What are the main changes between OSS and eVision?

As part of the Student Systems Programme roadshows we prepared supporting documentation, listing the changes between OSS and eVision. The changes are different for each administrative stakeholder group. The documents can be found on this website.

How do I get access to the SITS:Vision Student data Feed?

Please see the SITS:Vision Student Data Feed page for information.

Does eVision hold names and addresses in mixed cases?

Oracle Student Systems (OSS) held names and addresses in mixed case, e.g. Patrick MacKenzie. SITS:Vision holds names and addresses in upper case, e.g. PATRICK MACKENZIE.

To ensure names are displayed correctly on eVision screens and on any email or letter communications sent from the system, we have applied conversion rules to convert names and addresses back to mixed case. Most names will be displayed correctly; however some will be converted incorrectly. For example: Mackenzie (lower case ‘k’) will display as MacKenzie (capital ‘K’); Ben van Houten (lower case ‘v’) will display as Ben Van Houten (capital ‘V’).

In case of discrepancies
In areas such as Visa applications it is very important that the data in the official documentation matches the application/student data. Any discrepancies that need resolving, need to be sent to the Academic Records Office at aro@admin.ox.ac.uk

How do I cancel a search?

To cancel a search in eVision, for example if you realise you have entered the wrong criteria, you can cancel it by pressing the browser back button. This is the only instance in eVision in which it is recommended to use the browser back button.

Why can’t I update the post offer changes task in eVision for Undergraduates Admissions?

When changes are in process, or applied but awaiting transmission to UCAS, the record is locked to ensure that no updates are possible. You are advised to wait a day and check the record again.