eVision guidance for Students

What is eVision used for?

Staff and students use eVision for Degree Ceremony bookings. eVision is the University’s new student records system which will be used to support all the major stages in the student lifecycle from August 2014, replacing Student Self Service and the Oracle Student System used by staff.

How do I know which username and password to use to login to eVision?

Staff and students will use their Oxford Username credentials to access eVision. These details are sometimes referred to as your Single Sign-on, Nexus or SSO account and are used to access weblearn, email and many other University resources. 

I can't get past the webauth login screen.

There may be a number of reasons you can't get past the Webauth Verify Personal Details screen. Further information and guidance is available on the IT services website.

I've forgotten my password, how do I reset it?

The Webauth page at https://webauth.ox.ac.uk/reset_password allows you to change your Oxford Username password.

How do I book a place at a ceremony?

You will automatically be emailed an invitation to book onto a ceremony if you are due to graduate.

I didn't receive the email invitation to book a ceremony date but I'm due to graduate. What should I do?

Please contact the Student Systems Support team at evision@admin.ox.ac.uk

I've logged in but I can't see any dates available to book?

Please contact the Student Systems Support team at evision@admin.ox.ac.uk

Do I have to have my degree conferred at a ceremony?

It is not a requirement for your degree to be conferred, but your degree certificate will only become available once you have graduated either in person by attending a ceremony or in absence.  Please be aware that there may be very few places available at future ceremonies if you decline your invitation and it is highly recommended to have your degree conferred as soon as possible.

Can I change my booking details for lunch or my contact details?

Yes, by logging into eVision you will be able to see the details you provided for your booking and amend where necessary.  Please note that you will be unable to make any changes in the 15 days before the degree ceremony.

Do I need to pay anything for graduation?

The University does not charge a fee for the graduation ceremony but if you are wishing to have your MA conferred, the University charges a fee of £10.  Please contact your college to enquire about how to pay the MA fee and if they require a payment for gowns, lunch, admin fees etc.

What do I do if my guests or I have special requirements for seating at the Sheldonian?

Please indicate at the time of your booking if you have special requirements (for example due to a disability), and get in touch with your college to discuss your guests’ accessibility requirements, so that the University and college event organisers can plan where to accommodate you most comfortably and conveniently.

Am I able to attend a ceremony with my friends?

Once you have received your invitation, we advise that you liaise with your friends regarding the dates you have all been given before making your booking.  The University cannot arrange for groups to attend together due to the limitations with degree spaces and when each college attends.

What if I cannot attend a degree ceremony on the dates I have been given?

You may choose either to graduate in absence or to decline your invitation using the eVision booking screen. If you choose to decline, please contact your College for future ceremony dates and their availability. If you wish to change the date of your degree ceremony booking, you must contact your College and discuss any extenuating circumstances with them.

I have been invited to a ceremony for my most recently awarded degree but I have a previous Oxford degree which has not been conferred.  Can I graduate for each one separately?

Yes. You may attend for your most recent degree and have the others conferred in absence at the same ceremony.  If you would like to attend a ceremony in person for each of your degrees, you must decline the invitation for your most recent degree to be conferred and contact your College.  They will arrange for you to be added to a waiting list in order for your previous degree(s) to be conferred in person first.

Why am I being asked to provide information on the ‘Additional Nominated Contact’ during the degree ceremony booking?

Your college may use the additional contact details when sending information about college graduation events.

Will I be able to change my ceremony date once I’ve chosen it?

Once you've chosen the date, you won't be able to change it, though you will be able to change your attendance mode to in absentia, or decline. For this reason, you might wish to consider what your preferred date is, and liaise with your potential guests, before booking a ceremony.

How do I find out more about Degree Ceremonies?

Information about Degree Ceremonies is available from the Student Gateway.