Data cleansing schedule 2017

A snapshot of the student record data forms part of the University's funding return to the Higher Education Funding Council for England (HEFCE). The same dataset informs the collegiate University's resource allocation models, including the Conference of Colleges' Collegiate Funding Formula. The snapshot also underpins the University’s Student Statistics and Annual Programme Statistics reporting.  To help capture an accurate record for the 2017 data snapshot the Data Quality team works to the schedule provided below:

Contacts

1 September 2017 - Friday of Week 1 (13 October 2017) Student registration window open. Contact Student Information with queries.
Week 2 (16 - 20 October 2017) College completion of new student registrations and chasing of outstanding continuing student registrations.  
Week 3 (23 - 27 October 2017) Data cleansing of undergraduate, taught graduate and research graduate student data. Contact the Academic Records Office with queries related to undergraduate student data cleansing. Contact the Data Quality team for queries regarding taught and research graduate student data cleansing.
Week 4 (30 October - 3 November 2017) Colleges to check the eVision 'All Students' dataview. Fee status issues should be sent to the Student Fees team by 1 November 2017. Other record issues should be sent to the appropriate contact by 3 November 2017. Contact fee.schedule@admin.ox.ac.uk with fee status issues. Contact the Academic Records Office with queries related to undergraduate student records. Contact the Data Quality team with queries related to graduate student records.
Week 5 (6 - 10 November 2017) Colleges to check the Fee Schedule for any tuition fee issues and request amendments through eVision.  Contact fee.schedule@admin.ox.ac.uk with tuition fee queries.
Week 6 (13 - 17 November 2017) Colleges to check the eVision 'All Students' dataview to confirm that previously requested amendments have been made. Contact the Academic Records Office with undergraduate queries or the Data Quality team for queries related to graduate students.
Week 7 (20 - 24 November 2017)  Academic Records Office make final refinements to student records.  Contact the Academic Records Office with queries.
Week 8 (27 November - 1 December 2017) The '1 December snapshot' is taken during the night of 1 December 2017.